Having an efficient document management system (DMS) coupled with robust electronic signature (e-sign) capabilities is crucial. PandaDoc is a well-known solution in this space, but it’s not the only option available. Whether you’re looking for advanced features, better pricing, or a more user-friendly interface, there are several alternatives worth considering. This article will explore some top alternatives to PandaDoc that provide both DMS and e-sign functionalities.
1. Folderit
Features:
Folderit offers a comprehensive DMS and e-signature solution designed for ease of use and security. It provides features such as version control, metadata tagging, secure cloud storage, and OCR-enhanced search capabilities. The e-signature integration includes approval workflows and audit trails, ensuring document authenticity and compliance. Folderit also offers granular access control and mobile accessibility, making it suitable for businesses of all sizes.
Pricing:
- Mini Plan: €25/month for up to 5 users and 150 GB storage.
- Medium Plan: €75/month for up to 10 users and 500 GB storage.
- Tailor Plan: €95/month for customizable storage and user limits, includes unlimited e-signatures
2. DocuSign
Features:
DocuSign is a market leader in e-signature solutions with notable DMS capabilities. It offers advanced digital signatures, customizable workflows, and robust authentication methods. DocuSign integrates seamlessly with popular applications like Salesforce and Microsoft, enhancing its document management capabilities. It is also compliant with global regulations such as GDPR and eIDAS.
Pricing:
- Personal Plan: €8/month per user annually (€96 billed annually).
- Standard Plan: €20/month per user annually (€240 billed annually).
- Business Pro Plan: €33/month per user annually (€396 billed annually).
3. Adobe Document Cloud (Adobe Acrobat + Adobe Sign)
Features:
Adobe Document Cloud combines Adobe Acrobat and Adobe Sign to provide a comprehensive DMS and e-signature solution. Key features include creating, editing, and converting PDFs, advanced collaboration tools, and secure storage. Adobe Sign allows for sending, tracking, and collecting e-signatures, with seamless integration into Adobe’s suite and other popular business applications.
Pricing:
1. Acrobat Pro DC For Individuals:
- Monthly: $29.99/month
- Annual: $19.99/month.
2. Acrobat Pro DC For Teams:
- Monthly: $22.19/license/month with a minimum of 5 licenses (includes a 7.5% discount for the first year).
- Annual: $23.99/license/month (billed monthly), includes advanced e-signature features and comprehensive PDF tools.
3. For Businesses & Enterprises:
- Acrobat Sign Solutions: Custom pricing based on the number of users or transactions.
4. DocuWare
Features:
DocuWare offers powerful document management and workflow automation features. It includes secure document storage, advanced search capabilities, and version control. DocuWare integrates with DocuSign for e-signature functionality, ensuring a seamless document workflow. It also supports integration with other enterprise applications, making it a versatile solution for businesses.
Pricing:
- DocuWare Cloud: Custom pricing based on the number of users and storage requirements, typically starting around $25 to $100 per user per month.
- On-Premises Solution: Pricing varies based on the specific configuration and number of licenses.
5. OpenText
Features:
OpenText is a comprehensive enterprise content management (ECM) solution that offers advanced document management and e-signature capabilities. It provides secure storage, workflow automation, and compliance with industry standards. OpenText is ideal for large enterprises due to its scalability and robust feature set.
Pricing:
- OpenText ECM offers custom pricing plans based on specific business needs and requirements, typically requiring a direct quote from the provider.
6. FileHold
Features:
FileHold is an enterprise-grade DMS that supports document indexing, full-text search, and secure storage. It offers workflow automation, integration with third-party applications like Microsoft Office, and robust access controls. FileHold also includes scanning and imaging capabilities for digitizing paper documents.
Pricing:
- Starting Price: $25 per user per month.
- FileHold Express: Starts at $3,750 for up to 20 users.
- FileHold Enterprise: Custom pricing based on the number of users and specific needs.
7. Revver (formerly eFileCabinet)
Features:
Revver provides a streamlined DMS with secure storage, workflow automation, and version control. It integrates with popular applications and supports advanced security measures. Revver is designed to be easy to use, making it suitable for businesses looking to improve document management efficiency.
Pricing:
- Standard Plan: Pricing starts at $2,000 a year when you sign up with a minimum of two users. Custom pricing available for higher-tier plans.
8. M-Files
Features:
M-Files is a metadata-driven document management system that helps businesses manage and track their documents with ease. It offers powerful search capabilities, workflow automation, and seamless integration with other business applications. M-Files’ intelligent information management system uses AI to automate document categorization and improve efficiency.
Pricing:
- Starting Price: $20 per user per month.
- M-Files Base: Includes core features like metadata architecture, search, desktop, mobile, and web access, automated workflows, version control, Microsoft integrations, and OCR.
- M-Files Team and Business: Includes additional features and can be cloud-hosted or hosted on your servers. Custom pricing is available based on the number of users and specific needs of the organization.
9. Zoho WorkDrive (Zoho Sign)
Features:
Zoho WorkDrive, combined with Zoho Sign, offers a comprehensive DMS and e-signature solution. Key features include secure storage with unlimited file versioning, real-time synchronization, and full-text search. Zoho Sign provides seamless e-signature integration, making it easy to send, track, and sign documents. The platform supports extensive collaboration tools and integrates well with other Zoho applications and third-party tools.
Pricing:
- Free Plan: Available for individual users with 5 GB of storage.
- Starter Plan: $2.50/user/month billed annually or $3/user/month billed monthly, includes 1 TB storage for up to 10 users.
- Team Plan: $4.50/user/month billed annually or $6/user/month billed monthly, includes 3 TB storage for up to 10 users, with additional storage for more users.
- Business Plan: $9/user/month billed annually or $11/user/month billed monthly, includes 5 TB storage for up to 10 users, with more features and additional storage for more users.
10. Dropbox Business
Features:
Dropbox Business is a cloud-based file storage and collaboration platform with integrated e-signature capabilities through HelloSign. It offers secure file storage, file synchronization, and extensive sharing options. Collaboration tools include real-time comments, annotations, and version history. Dropbox Business ensures advanced security with file encryption, two-factor authentication, and detailed activity tracking.
Pricing:
- Essentials Plan: $16.58/user/month (billed annually), includes 3 TB of storage, file transfer up to 100 GB, 180 days to restore deleted files, unlimited signature requests, and PDF editing.
- Business Plan: $16/user/month (billed annually), requires a minimum of 3 users, includes 3 TB storage per user, 180 days to restore deleted files, track file engagement, and admin setup features.
- Business Plus Plan: $24/user/month (billed annually), requires a minimum of 3 users, includes 15 TB storage per team, file transfer up to 250 GB, 1 year to restore deleted files, track file engagement, and compliance tracking.
11. Connecteam
Features:
Connecteam is an all-in-one employee management solution that supports communication, operations, and HR processes. It offers tools for time tracking, job scheduling, task management, and employee engagement. Connecteam’s mobile-first design makes it ideal for deskless and remote workforces, and it includes built-in e-signature capabilities for document signing and approvals.
Pricing:
- Free Plan: Suitable for small businesses with up to 10 employees, includes essential features across all modules.
- Basic Plan: $29/month for up to 30 users, with additional users at $0.50 per user per month.
- Advanced Plan: $49/month for up to 30 users, with additional users at $1.50 per user per month. Includes advanced features like payroll integrations and enhanced reporting.
- Expert Plan: $99/month for up to 30 users, with additional users at $3 per user per month. Offers comprehensive features including unlimited automated reports and advanced task management.
- Enterprise Plan: Custom pricing for larger organizations requiring tailored features and support.
12. SignNow
Features:
SignNow is an affordable, cloud-based electronic signature solution that simplifies document signing and management processes. It supports unlimited eSignature requests, real-time tracking, audit trails, custom signing orders, and form filling capabilities. SignNow integrates with various applications to enhance workflows and offers robust security features for compliance.
Pricing:
- Business Plan: $8/user/month, includes basic document management and e-signature capabilities with unlimited document signing, tracking, and storage.
- Business Premium Plan: $15/user/month, adds advanced features such as bulk sending, advanced fields, and request payments.
- Enterprise Plan: $30/user/month, includes all features plus advanced security options, CRM/ERP integration, personalized support, and custom branding.
13. Go Nitro (Nitro Sign)
Features:
Go Nitro provides a robust suite for document management and e-signature. Nitro offers tools for creating, editing, converting, and securing PDFs, and integrates seamlessly with various applications. Nitro Sign allows for unlimited eSignature requests, real-time tracking, audit trails, and custom signing orders, supporting high-trust compliance with biometric and digital certificates.
Pricing:
- Nitro Pro: $9.99/user/month (billed annually), includes PDF creation and editing tools along with unlimited eSigning.
- Nitro Pro Business: $14.99/user/month (billed annually), adds advanced features such as bulk signing, custom branding, and advanced integrations.
- Nitro Sign Premium: Custom pricing based on specific business needs, tailored for high-trust eSign compliance with additional features like biometric and digital certificates, extended audit trails, and API access.
14. ShareFile (RightSignature)
Features:
ShareFile, integrated with RightSignature, offers a comprehensive document management and electronic signature solution. It includes secure file storage, file sync and versioning, encrypted email, and full-text search. The integrated e-signature functionality provides unlimited signature requests, knowledge-based authentication (KBA), and document templates. ShareFile also offers advanced security features and robust collaboration tools.
Pricing:
- Standard Plan: $10 per user/month (billed annually), minimum of 3 users. Includes essential document management features and unlimited client users.
- Advanced Plan: $16 per user/month (billed annually), minimum of 3 users. Adds features like automated workflows, document feedback, and approvals.
- Premium Plan: $25 per user/month (billed annually), minimum of 3 users. Includes all advanced features plus additional security and compliance tools.
- Virtual Data Room Plan: $67.50 per user/month (billed annually), minimum of 5 users. Designed for secure, high-volume file sharing and collaboration.
Comparative Analysis
When evaluating PandaDoc alternatives, it is essential to consider specific business needs and the unique features each solution offers. Here’s a comparative analysis highlighting why Folderit stands out among the alternatives:
- Folderit: Combines advanced DMS features with robust e-signature capabilities. It is user-friendly, secure, and cost-effective. Folderit’s comprehensive solution makes it ideal for businesses seeking a reliable all-in-one platform.
- DocuSign: Known for its e-signature capabilities, DocuSign is excellent for businesses focusing primarily on electronic signatures with basic document management needs.
- Adobe Document Cloud: Provides powerful PDF management and e-signature tools, making it suitable for businesses heavily reliant on PDF documents.
- DocuWare: Offers strong workflow automation and secure storage, ideal for businesses needing extensive document management and approval processes.
- OpenText: Best for large enterprises requiring scalable and secure enterprise content management.
- FileHold: Suitable for organizations needing robust document indexing and scanning capabilities.
- Revver: Designed for easy document management with advanced security measures, making it suitable for businesses of all sizes.
- M-Files: Uses AI to enhance document categorization and workflow automation, ideal for businesses looking to leverage advanced technology.
- Zoho WorkDrive: Perfect for businesses using other Zoho applications, offering seamless integration and collaboration tools.
- Dropbox Business: Known for its simplicity and integration with HelloSign, suitable for teams looking for straightforward document management and e-signature integration.
- Connecteam: Best for mobile or remote teams needing comprehensive employee management tools alongside e-signature capabilities.
- SignNow: Affordable and easy to use, making it ideal for small to medium-sized businesses.
- Go Nitro: Combines PDF management with e-signature, suitable for businesses needing a comprehensive document productivity suite.
- ShareFile: Offers integrated e-signature and document management, ideal for businesses needing secure, high-volume file sharing and collaboration.
Choosing the right DMS and e-signature solution depends on your business’s specific needs and priorities. While there are many alternatives to PandaDoc, Folderit eSign stands out as a top choice due to its comprehensive features, user-friendliness, and cost-effectiveness. Evaluate each option based on the features and pricing to find the best fit for your organization.
