White-label Document Management Software
Offer a document management system under your brand, on your domain.
Folderit’s white-label DMS gives you a dedicated, single-tenant instance with your logo and colours, branded notifications and a web address your users recognise. Folderit hosts and maintains the service on AWS in your chosen region.
Use it as your organisation’s document workspace or build a private-label offering for your customers, with your own pricing strategy.
Your customer experience, built on Folderit
For partners building a branded service
Offer document management under your own name. Set your customer pricing and build your service around onboarding, process configuration, training or local support. Agree the delivery and support responsibilities with Folderit as part of the partnership.
For organisations needing a dedicated instance
Give employees a document workspace that uses your identity and domain, with data stored separately from Folderit’s main SaaS instance. Choose the AWS region for the deployment and align the configuration with your organisation’s requirements.
Recognisable branding
Your logo and colour scheme in the application, with your branding on system notifications.
Your web address
Present the service on your domain, or use an agreed subdomain. Confirm the address and domain setup during deployment planning.
Dedicated deployment
A single-tenant Folderit instance, separate from the main shared SaaS service, hosted and maintained by Folderit.
White-label branding changes how the service is presented. Your team still defines users, access permissions, document structures and the processes you want to run.
Offer more than a place to store files
Build your service around the work customers need to complete. Scope the required Folderit capabilities, integrations and configuration in your proposal.
Searchable documents and version history
Organise files with folders and metadata, search supported document content with OCR, and keep revisions together. Customers can find the record behind a decision and refer to earlier versions when needed.
Explore records management and search capabilities.
Forms and structured records
Configure eForms for incident reports, equipment registers or internal requests. Required fields and attachments keep the submission together; selected fields can appear as folder columns and be used in search.
For repeatable outputs, configure document generation from form data and ODT templates.
Reviews and follow-up
Use document workflows for approvals, acknowledgements and assigned tasks. The Workflow Designer connects triggers, conditions and separate outcomes around the customer’s process.
For example, a submitted request can go through review before a buyer prepares an order. Configure and test the recipients, decision rules and handoff.
Access and accountability
Define who can access each document area, manage sign-in settings and review document activity in audit trails. Configure retention rules around the customer’s approved schedule.
Review the Trust Center for security controls, certifications and due-diligence documentation.
Connecting to another system? Discuss the required API operations, authentication, data mapping and integration support. Folderit’s integration options provide a starting point; the intended connection and its commercial scope need to be confirmed for your deployment.
Plan the cost of your white-label DMS
The white-label offering combines a one-time setup charge with a monthly base fee, storage and users. Storage is priced in increments of 1 TB.
| Component | Price |
|---|---|
| Setup | €10,000 once per setup |
| Monthly base fee | €1,000 per month |
| Storage | €150 per TB per month, in 1 TB increments |
| Users | €2 per user per month |
Request a proposal confirming your user count, storage, AWS region, branding, integrations, support and deployment scope. Agree the final commercial terms before ordering.
Work through the deployment before launch
- Define the service you want to offerTell us whether the instance is for your own organisation or a private-label customer service. Outline the audience, expected users, storage and first document process.
- Agree branding, hosting and responsibilitiesConfirm the logo, colours, domain and AWS region. Include support arrangements, backup and recovery requirements, processing terms and any integrations in the scope.
- Configure and test representative workPrepare the folder structure, permissions, metadata, forms and workflows you need. Check ordinary user access, branded notifications and the important approval and exception paths.
- Prepare your users and support teamPlan migration, onboarding and training, then confirm who handles customer questions and escalations. Agree the rollout schedule with Folderit around the signed scope.
Questions about white-label document management
What is a white-label document management system?
It is a document management platform presented under your own brand. In Folderit’s white-label offering, the application and notifications use your branding, and users access a dedicated instance through the agreed domain. You can use it internally or offer it to customers under your private label.
What does single tenant mean here?
Your organisation or branded service has a dedicated Folderit instance with data separate from the main SaaS instance. This describes the service deployment. Confirm the infrastructure, access, backup and processing arrangements required for your use case during scoping.
How is this different from the reseller program?
The Folderit reseller program lets partners introduce or resell Folderit with its existing brand and partner arrangements. White label is for presenting the service under your own brand and domain, with the dedicated deployment and pricing described on this page.
Can each of our customers have different branding?
The branding on this page is configured for the dedicated instance. If you need separate customer brands, domains or isolated environments, discuss the required deployment design and licensing with Folderit before committing to that service model.
Can we choose an on-premises deployment instead?
On-premises Folderit is a separate enterprise deployment option on your infrastructure or private cloud. It has its own licensing and operating responsibilities. Discuss branding and the full scope as part of that proposal.
Build a document service your customers recognise
Tell us about your brand, intended users and the work you want to support. We’ll help define the white-label deployment and prepare a proposal for your requirements.