Electronic Signature Solution
Approve, sign and manage documents in one place. Folderit eSign connects electronic signatures with the people, decisions and records around them.
Send documents to colleagues, customers or suppliers and choose who signs first. External recipients can review and sign in their browser without creating a Folderit account.
Unlimited native eSign signatures on the Tailor plan. No additional per-signature charge. View plans.
Why teams choose Folderit eSign
Approval before signingCombine an internal approval workflow with electronic signing. A purchasing manager can check a supplier agreement before it reaches the authorized signers. The decisions remain connected to the document.
Predictable signing costsThe Tailor plan includes unlimited native eSign signatures, with no additional fee for each signature collected. That helps when agreements and employee paperwork are part of the working day. Your subscription depends on the plan configuration you choose.
Easy for external recipientsCustomers and suppliers receive a secure email invitation. They can read and sign in a browser, without a Folderit account, separate signing-provider account or special signing hardware.
A record you can find afterwardThe signed document and its workflow history stay together. Review participants, comments and timestamps, and configure completed files to move to a chosen folder after a successful workflow.
From document to signed record
- Prepare the request. Open your document, start Folderit eSign and add the recipients. Include a short instruction and choose whether they can see metadata and related items. The signing option becomes available once the document preview is ready.
- Choose the signing order. Use parallel signing to invite everyone together, serial signing when one person must sign before the next, or custom stages to combine groups of recipients in a defined sequence.
- Review, sign and follow progress. Recipients open the invitation, select the page, place their signature and choose Sign. They can also request clarification, comment or reject the request. You follow progress in the document’s detail view and retain the completed file with its history.
Registered users can also find requests in their Folderit tasks. See the eSign setup guide for the detailed settings.
Put signing into your everyday work
Configure the process around your organization’s responsibilities. For example:
Supplier agreementsHave purchasing review the agreement, then invite the supplier and your director in the required order. After successful signing, move the file to your supplier-contracts folder and keep supporting documents linked to it.
Employee documentsLet HR prepare the document and arrange internal approval before the employee and employer representative sign. Store the completed file with appropriate employee-folder permissions. Explore HR document management for the wider process.
Customer contracts and project acceptanceReuse a signing workflow for recurring agreements or project paperwork. Give the customer a clear instruction about what they are accepting. Resolve clarification requests before completion, keeping comments and signing history with the document.
Set up a process you can repeat
Workflow templates save recipients, signing order, instructions and visibility settings. Use them when your team should deliberately start each request. For files that are already ready to sign, folder-level automation can start a predefined signing workflow whenever a new file is added to a configured folder.
For a wider process, the Workflow Designer combines signing with conditions, approvals, acknowledgements and file moves. An agreement can go through management approval, proceed to signing and move to an archive folder after success. You can also configure what happens if a task fails or times out. Learn about document workflow automation.
Keep access rules part of that setup. Choose which metadata and related items recipients may see, and use document and folder permissions to control access within the DMS. Folderit provides encrypted connections, 256-bit encrypted storage, two-factor authentication and audit trails. Review the security controls and Trust Center for details.
Before you get started
Which plan includes unlimited signatures?
The Tailor plan includes unlimited native Folderit eSign signatures without an additional per-signature cost. Check the current plans for the user and storage configuration and other included features.
Do customers and suppliers need an account?
No. External recipients can open the secure email invitation and sign in their browser without registering for Folderit.
Can we use another signing method?
Folderit also supports a DocuSign integration and eID electronic signatures. These are separate methods with their own requirements. Unlimited native Folderit eSign does not include a third-party signing subscription.
How do we choose the right method?
Identify the documents, countries and any required identity-verification or signature standard. Discuss those requirements with your legal or compliance team, then confirm the appropriate method with Folderit. Native eSign and eID signing should not be treated as interchangeable.
Can we test our process first?
Yes. Use the 14-day free trial to try a sample document, internal approval, an external signer and your preferred signing order. Check where the completed file belongs. For processes involving several departments or specific signing requirements, request a demo.
Try your next signing workflow in Folderit.