Cloud Document Management System Software for SMBs

Online DMS software to easily store, share, manage and approve your digital documents.

Most User-Friendly Cloud DMS in the World

Keeping your paperless office documents only on your computer or local server poses the risks of hard drive failure, fire, flood or burglary. And what if you want to access one of those important files away from office? Meet Folderit. The ultimate online document management system for small businesses and organizations, the most user-friendly DMS in the world! We didn’t bulk it up with features real people never need. So you could find the ones you do, much more easily!

Share documents, folders, sections or even the whole account to anyone you like. With "View" permissions they can only see the document; with "Edit" they can also edit the meta data. "Editors" of any folders can start adding files in them!

Powerful Search With OCR

A powerful live-search function is built into our cloud document management so you can search documents not only by the file name and documents' title and metadata, like keywords and signers but also the content of the files thanks to Optical Character Recognition (OCR) technology.

Approval Workflow

An invoice, a vacation application or another document needs to be approved by one or several people before next steps? Not a problem! Invite people to approve and add their comments. In fixed order or all at once. It's never been easier to get and track approvals! More about Approval Workflow!


Set and get automatic notifications for changes in documents, folders or sections as often as you choose -- at the moment of the change or as a grouped notification once a week. Whenever someone adds a file, deletes something, etc. You will know who did what, and when.

Metadata and File Linking

Add metadata such as keywords, signers, notes, date and due date to help organise your documents. You can easily add your own data fields! You can also link files to create relations between documents in doifferent folder structures that still belong together.

File Versions

You can upload a new version of a document and preserve the existing metadata and all earlier versions of the file -- which are always easily recoverable with just one click! Document check-in/check-out feature allows you to lock a document for others while you are editing it.


Whenever you need a notification at a certain date and time, just set up a reminder! You can add as many reminders as you like and choose a different e-mail address for notification on each of them.


For each of your account roles you receive a dedicated e-mail address. Just send/forward an e-mail to that address and the attached file will end up in your Folderit Inbox. Couldn't be any simpler and perfect to store documents on the go!

Roles or Sub-Accounts

Although you can create unlimited hierarchy under your primary account role, you can actually add up to 5 additional roles! So you can have one for your company, other for you personal needs, clubs, bands or what ever to share with relevant people!

Mobile Friendly

Your documents in Folderit online document management system are accessible to you from every PC, Mac, tablet or smartphone with internet connection. All over the world.

Local Backup too

Your documents are stored in secure cloud and are perfectly safe, yet if you wish, you can easily download the whole account or individual files/folders to your hard-drive as often as you like for your local backup.

Safe & Secure

All your data is triple backed up and bank-level encrypted in Folderit cloud document management system where it's safely stored and is sent there via secure SSL layer.

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Trusted and Loved.

Paperless document management is a clear and easy part of everyday business for many companies and organizations worldwide. For those who have chosen Folderit.