Share documents, folders, sections or even the whole account with different permissions (Previewer, Viewer, Editor, Upload-only) to anyone you like. Create groups of collaborators to share to many people at once! Work collaboratively in Office 365 apps and send documents to e-signing workflows. While Audit Trail logs every change and even file previewing, providing accountability.
A powerful live-search function is built into our cloud document management software so you can search documents not only by the file name and metadata, like keywords but also the content of the files thanks to Optical Character Recognition (OCR) technology. PDFs, Docx files or even screenshots and scans of documents are now thoroughly searchable!
Does an invoice, vacation application or another document need to be approved by one or several people before the next step? Not a problem! Invite people to approve and add their comments. In fixed order or all at once. It's never been easier to get and track approvals! Learn more about Approval Workflow!
You can also set an optional retention period for any of the folders and files -- in days, weeks, months or years!
Utilize automatic document numbering based on the schemes you define. Set and get automatic notifications for changes in documents or folders as often as you choose. Whenever someone adds a file, deletes something, etc. you will know who did what, and when.
Add tags, notes, date and due date to help organise your documents. You can easily add your own metadata fields! You can also link files to create relations between documents in different folder structures. Metadata templates can be defined on folder-level too. It's easy in Folderit cloud document management software.
You can upload a new version of a document and preserve the existing metadata and all earlier versions of the file -- which are always easily recoverable with just one click! A document check-in/check-out feature allows you to lock a document for others while you are editing it on your computer.
Whenever you need a notification at a certain date and time, just set up a reminder! You can add as many reminders as you like and choose a different e-mail address for notification on each of them.
A dedicated e-mail address. Just send/forward an e-mail to that address and the attached file will end up in your Folderit Inbox with sender, subject and content info intact. It couldn't be any simpler, and it's perfect to store documents on the go!
Although you can create unlimited hierarchy under your primary account role, you can actually add up to 5 additional companies! So, you can have one for your company or its divisions, others for you personal needs, clubs or whatever to share with the relevant people!
Your documents in the Folderit online document management system are accessible to you from every PC, Mac, tablet or smartphone with an internet connection. All over the world.
Your documents are stored in a secure cloud and are perfectly safe, yet if you wish, you can easily download the whole account or individual files/folders to your hard-drive as often as you like for your local backup. Folderit Sync is a Windows desktop application that allows easy data syncing!
All your data is triple backed up and bank-level encrypted in the Folderit cloud document management system where it's safely stored and is transferred via secure SSL layer. You can also customize password policy for your team members, so they can only choose extra long passwords and need to change their password as often as you wish.
Share documents, folders, sections or even the whole account. "Editors" can start adding files and folders themselves!
Approve documents fast! Let approvers add comments to their decisions and have a real-time overview of the approval process!
Set and get automatic notifications for changes in documents, folders or sections as often as you choose.
Add default or custom metadata, connections with other documents and file versions.