Online File Storage for Business
Give your team one place to find, share and work on business files—with clear permissions, version history and searchable document content.
Folderit combines online file storage for business with document management tools. Keep client files, project documents and internal information organised, whether people are working in the office or remotely.
Keep daily work connected to the right files
Find a file by what you remember
Search names and metadata, or use Deep Search to find text inside supported documents and scans. Narrow results by folder, date, creator or field values instead of opening one folder after another.
Content search supports formats including PDF, DOCX, PNG and JPG. OCR depends on scan quality and language; XLSX content is not included in OCR content search. Users only see results they have permission to access.
Keep the current version clear
Upload a revision as a new version of the same file. The version list keeps earlier files together with the current one and shared metadata, with options to download or restore previous versions.
For local editing, check out a shared file to prevent competing version uploads. Other users can still view and download it while the lock is active.
Edit Office documents in place
Create and edit supported Word, Excel and PowerPoint files through Folderit’s Microsoft 365 integration. Multiple users can collaborate unless the file is checked out, and saved changes are recorded in version history.
The Outlook add-in also lets you save selected emails and attachments into a Folderit folder, keeping correspondence with the relevant work.
Add context and next steps
Use custom metadata on Medium and Tailor plans for information such as customer, department or project reference. Display useful fields as folder columns.
When a file needs a decision, use the workflow features available on your plan. Completed files can later move into a managed archive without becoming disconnected from your document system.
Share the file and choose what the recipient can do
Share a specific file, folder or section with a user or group. Give each recipient the access their task requires, and set an expiry date when that access should be temporary.
| The task | Access to consider |
|---|---|
| Review a document without downloading it | Previewer: preview supported files without downloading, printing or changing them. |
| Read and download a finished file | Viewer: preview, download and print, without changing or deleting the stored resource. |
| Work on a shared document | Editor: update metadata and file versions, with editing and deletion rights for the shared resource. |
| Collect submissions in a folder | Upload-only: submit files without browsing content added by other users. |
See the permission guide for resource-specific details. Tailor adds custom permissions for individual actions. Whole-account Editor access grants administrative rights; use file or folder sharing for ordinary collaboration.
Manage access by team
Create groups such as Finance, Project Team or Management, then share the relevant folders with those groups. Group access applies to their members, reducing the need to maintain separate sharing entries for everyone.
Use public links deliberately
A public link lets anyone with its URL access the shared content without signing in. Set an expiry or disable it when no longer needed. Use named-user sharing when access must depend on identity. Public links are not available on the Trial plan.
Example: a client project. Give the internal team Editor access to its working folder. Share selected deliverables with the client as Viewer, and use a separate Upload-only folder for incoming files. This gives each group a clear place to work without granting the same access to everything.
Protect access and see how files are used
Set organisation-wide security rules
Folderit provides 256-bit encrypted storage and encrypted connections. Administrators can require two-factor authentication and configure password rules and IP restrictions through Security Policy.
Review security and privacy information and the Trust Center when assessing the service against your organisation’s requirements. Access settings and internal procedures remain part of your own setup.
Review activity with an audit trail
Use the global audit log to filter events by user, date, resource scope or action. Export the results as XLSX, ODS or CSV when you need to review downloads, deletions or other activity.
Named-user activity can be tied to an account. Public-link visitors are anonymous, so their audit entries use technical information such as an IP address rather than a signed-in user identity.
Move your team with a clear plan
Start with a representative project or department. Agree on its folder structure, fields and access, then test uploading, finding, editing and sharing a few real files before moving everything.
Can we keep our folders and existing metadata?
You can upload existing folder structures. For larger transfers, migration options include Folderit Sync, ZIP batches and an arranged SFTP transfer.
Metadata from another system needs its own mapping. If it is available in Excel or CSV, contact Folderit to confirm the field format and how rows will be matched to files. A folder upload alone does not establish that mapping.
How much storage and how many users are included?
The Mini plan starts at €45 per month plus VAT and includes 5 users and 150 GB of storage. Each plan has defined user and storage allowances; a plan price does not mean unlimited users. Check current pricing for billing options and the features included in each plan.
Medium adds features including custom metadata and retention automation. Tailor adds granular permissions, advanced workflows, eForms, SSO and API access.
Can we download our files again?
Yes. Download individual files, folders or account files and folders using Folderit’s export options. Folder downloads are packaged as ZIP files. For large collections, download smaller sections or folders; audit logs and metadata reports have separate exports.
Is there an on-premises option?
Yes. Folderit on-premises is available for organisations that need to host the system in their own infrastructure. Discuss the deployment, capacity and operating requirements with Folderit before choosing that route.
Try it with the files your team uses
Set up a working folder, invite a colleague and see how search, versioning and permissions fit your daily work.