Human resource management is one of the world’s oldest professions. This ever-expanding domain has received a lot of attention in the last few decades. The call for more efficient and effective methods of creating value for both employees and employers can be heard far and wide. The digitalization of human resources is a recent development in this industry. HR is honoring its promise to empower businesses by establishing a pool of qualified talent on demand by automating standard HR operations and applying data analytics to indicate trends and generate prospects.

What exactly is digitization?

Digitization is the process of converting information and data from a physical format to a digital format that may be easily accessed, shared, and stored. The digitalization of human resources process aims to improve the efficiency of business processes and streamline operations. It also allows employees to access their files from any location.

The Three Digitization Starting Points

According to Gartner experts, firms should explore the following pathways in their efforts to digitize human resources.

  1. Historical document digitization
  2. Digitization of new paper documents received by the organization
  3. Workflow automation and the elimination of paper in a process

The Advantages of Human Resource Digitization

Digitization is the initial step in an organization’s journey toward digital transformation. Businesses must begin digitizing their analog data and making it available whenever it is needed.

The key advantages of digitizing human resources include:

Ease of access:

Employees can view their personnel folder from any location or device with an internet connection thanks to digitalized HR systems. This eliminates the need for staff employees to contact the administrator on a regular basis or to wait for files to be emailed.

Enhanced efficiency:

Human resource document management software allows you to manage your personnel more effectively by automating HR activities including recruitment, onboarding, training, and payroll. This saves you time and money while also ensuring legal compliance.

Increased Security:

Human resource digitization increases security. Digital human resource document management software keeps all of the information in one place. It ensures that sensitive information is only accessible to authorized individuals.

Cost savings:

Organizations that have engaged in HR digitization save time and dollars by streamlining and automating operations.

Why are so many companies still not digitizing their Human Resources?

It’s surprising how many businesses have yet to reap the benefits of digital transformation. In fact, according to a recent PeopleDoc poll, 72% of respondents indicated they had yet to see the value of HR software in their firms. So, why are so many businesses still failing to digitally change Human Resources?

There are three major reasons why so many businesses have yet to digitally change their human resources:

  1. Inadequate understanding of the benefits of HR digitization and automation
  2. Inability to articulate what needs to be mechanized or digitalized
  3. Not knowing where to begin

Folderit offers powerful document management software with automation tools as well as integrations that improve workflow. This is intended to improve business document management and search capabilities for enterprises.

Folderit’s automated workflows enable the accurate and timely movement of documents in a digital repository, removing the traditional barriers to human document circulation. You may use a configurable workflow designer to customize your workflow operations. Each person receives timely notifications and the information they require to do their tasks.

How Do You Begin Your HR Digital Transformation?

If your firm is ready to embark on the digital transformation of HR, you’ll need a plan to get there. Although each company’s approach is unique, let’s look at a few typical characteristics for a good start.

Determine the Procedure

To begin, you must identify the processes that will benefit from Human Resource Digitization. Your team’s tenacity can be a useful determinant here.

Define your Goals

Several advantages of digitizing human resources have already been explored. What is your objective? Before embarking on the journey, repair it.

Choose the Best Option

Make sure you have adequate investment behind your Human Resource Digitization and that you are using the finest tools. Multifunctional tools are the most cost-effective solution. Folderit, for example, is a human resources document management software that provides a platform for simple digitalization, collaboration, and team productivity.

Team Training

Finally, the success of your endeavor will be determined by the stakeholders. Inform your employees about the benefits of digitization and solicit their feedback.

Post-Launch Nurturing

Success in the digitization of human resources does not happen quickly. Check your knowledge of document management foundations and best practices. Ongoing professional development and the use of current technologies have a significant impact on your company’s culture and the retention of people, so it’s a win-win situation.


The future of human resources is based on digitization, mobility, and efficiency. Human resource departments will be able to decrease expenses, improve performance, and increase efficiency when innovative HR technology develops. Digitization utilizing our document management software Folderit has already been implemented with excellent results in several enterprises. You can contact our team for more details and custom solutions to your requirements!

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