Contract Management Made Easy

Simple Contract Management Software

Contract management software is essential for smooth business operations, streamlining the creation, management, and execution of contracts between parties such as employees, employers, and vendors. This software ensures that every step of the contract lifecycle is efficient, organized, and secure.

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Contract Management Features

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Secure Contract Repository – Cloud, Single-Tenant or On-Prem

Folderit centralizes your entire contract portfolio in one secure system, whether you choose cloud, single-tenant, or on-premises deployment. Legal, procurement, and business teams get the same contract data and workflows, while IT can meet data residency, security, and integration requirements without compromise.

Advanced OCR for Scanned Contracts

Folderit’s multilingual OCR turns scanned contracts, PDFs, and image-based attachments into fully searchable records. Instantly find the right agreement by counterparty name, clause wording, contract ID, or renewal date, even when the information only appears in a scanned signature page or annex.

Instant Contract & Clause Search

Use rich metadata and full-text search to locate contracts in seconds. Filter by counterparty, value, jurisdiction, status, renewal term, or owner, and save views for common scenarios like vendor reviews, customer renewals, or M&A due diligence so the exact set of contracts you need is always one search away.

Collaborative Contract Drafting & eSignatures

Collaborate on drafts, manage redlines, and track every version of a contract in a controlled environment. Built-in approval workflows and integrated e-signature tools (Folderit eSign or DocuSign) help you route agreements to the right stakeholders, prevent signing the wrong version, and keep a verifiable trail from first draft to fully executed copy.

Single Source of Truth for Every Contract

Bring every contract and its related material into a single, structured view: master agreements, NDAs, SOWs, change orders, correspondence, and risk assessments. Folderit links these items together, so when you need the complete history for a negotiation, dispute, or investigation, the full chain of documents and actions is available in one place.

Mobile Contract Review & Approvals

Review, comment, and approve contracts securely from any device. Sales teams, managers, and legal staff can keep deals moving whether they are in the office, on-site with a client, or working remotely, reducing bottlenecks and shortening contract cycle times without sacrificing control.

Granular Contract Permissions & Audit Trails

Granular permissions ensure that only the right people can view, edit, or approve sensitive agreements such as employment, M&A, or high-value vendor contracts. Detailed audit trails record who accessed, changed, or approved each document and when, reinforcing internal controls and supporting internal or external audits.

Automated Contract Retention & Renewal Control

Define retention rules by contract type, region, or business unit, and automatically archive or flag contracts in line with your policies. Folderit helps you stay on top of renewal and termination dates, reduce the risk of unwanted auto-renewals, and maintain a defensible record of how contracts were stored, accessed, and retired.

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One single secure repository

Folderit’s contract management software centralizes all your agreements in a single, secure repository and connects naturally with Microsoft 365 / Office 365. Draft and edit contracts in familiar Office tools, while Folderit handles version control, approvals, and legally binding e-signatures through Folderit eSign or DocuSign for a seamless, end-to-end experience.

Our platform supports the full contract lifecycle – from intake and drafting to negotiation, signing, storage, and renewal – with configurable workflows, metadata, and audit trails. That makes Folderit an ideal choice for organizations that want frictionless, compliant contract handling without a heavy, complex CLM rollout.

A typical contract creation workflow in Folderit looks like this:

Assigning a contract owner (project / team lead) to drive the process
Gathering requirements and commercial / legal conditions from all parties
Performing due diligence and attaching supporting documentation
Drafting the contract and defining terms, clauses, and obligations
Routing the draft for internal review and approvals via workflows
Integrating feedback and tracking changes with full version history
Sending the contract for e-signature (Folderit eSign or DocuSign)
Archiving the executed contract with metadata, permissions, retention rules, and alerts for key dates such as renewals or expiries

Powerful Contract Management Dashboard

Folderit’s contract management dashboard keeps every agreement on schedule. Set due dates for reviews, approvals, and renewals, and use repeating reminders so key milestones never slip. Notifications alert you when something important happens – a contract is updated, a workflow step is completed, or a deadline is approaching – so you always know where each agreement stands.

Folderit lets you enrich every contract and draft with metadata such as counterparty, contract type, value, owner, jurisdiction, and renewal date. You can add your own custom metadata fields to match your internal structure or reporting needs. Combined with OCR-powered search, this makes it easy to find the right contract by any detail, even when the information is buried inside scanned PDFs or image-based documents.

Search is further strengthened by Folderit’s document linking. You can connect related items – for example, a master agreement with its NDAs, SOWs, and invoices – so retrieving one contract brings the whole context with it. Before renewing, renegotiating, or terminating an agreement, your team has all supporting documents one click away.

What our customers say

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"We have been using Folderit for the past five years with complete satisfaction for storing documents related to our Quality Management System (QMS). Folderit is incredibly user-friendly, secure, and affordable, making our documents accessible anywhere, anytime."

Sjoerd K. / General Manager

MedCat / Netherlands
"Awesome – this is an excellent service and we are VERY happy with it so far. Along with the excellent attitude of the support team of course!"

MIKE L.

Asutralia
"Folderit DMS has been a game-changer for our accounts payable team. We started using it to organize our invoices and receipts, and it's made life so much easier. The metadata fields are super handy - we can tag everything with vendor names, dates, and amounts, which makes finding stuff later a breeze."

Paul K. / Director of Operations

Crabtree’s Carpet & Flooring / USA
“I have started using the trial plan over the last few days and I have to say this is one of the very best pieces of software I have ever used. Intuitive, smart and full of hidden power. Everything is just in the right place and even billing & plans are transparent.”

PHIL B.

United Kingdom
"I wanted to provide some feedback that I am always pleased with your customer service. Whenever I have had any queries you respond timely and answer my queries and provide very good assistance."

LAURA S.

Australia

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Folderit simplifies contract creation

A finalized contract goes through numerous iterations, ranging from slight to drastic. Folderit grants you the ability to save versions as the document evolves. Each saved version carries unified metadata that can be carry through with the document as/when needed. This way, if contract conditions are constantly changing, you have a list of all the previous versions at hand in your contract management system.

One of the biggest hurdles in contract creation is getting all stakeholders to consent to terms and conditions. The challenge is that each contributor/stakeholder will have their edits and feedback.

Keeping everyone on the same page through multiple simultaneous edits can prove challenging. Folderit understands and appreciates this entire process and lets all stakeholders provide their approvals either all at once, or in a hierarchy.

This task can streamline both the creation as well as the final approval of the contract. If anyone wishes to return the document with some feedback, they can do so within Folderit. Folderit also lets you set up automatic approval workflows and native e-signature workflows along with DocuSign integration to simplify the approval and signing process even further.

Folderit even features an audit-trail function that keeps a record of which user accessed which file at what time. This can serve as a critical tool in ensuring compliance and if indeed said user had read/accessed said file.

contract management system software e-signing

Safe and Secure Agreement Management Software

Reaching an amicable understanding between two (or more) parties involves a certain amount of vulnerability and exposure to risk.

The biggest challenge in handling sensitive company information is striking the right balance between security and accessibility. You need to keep data safe from unauthorized access while ensuring the right people can get to it quickly when needed. Folderit addresses this balance with multiple layers of protection. All content is safeguarded with 256-bit bank-level encryption, a standard so strong that even the most advanced supercomputer would need billions of years to break it. Every transfer of data in and out of the system is protected with Secure Socket Layer (SSL) encryption, keeping your information safe from interception. For even greater control, IP-based access management lets you define exactly which networks are allowed to connect, blocking all login attempts from outside your approved locations.

Even if such security was possible on a personal storage device, it is still subject to physical damage. Folderit keeps your content in three different, equally secure locations, so it is ready to access even in the face of calamity.

The best part is that it is readily available to access from any web-enabled smart device. It will be just as accessible from a state-of-the-art supercomputer as it will be from a mid-range smartphone, as long as you have the appropriate login credentials.

FAQs

What is contract management software and how does Folderit help?

Contract management software streamlines the creation, approval, storage, tracking, and renewal of contracts. Folderit helps businesses manage the full contract lifecycle securely in the cloud, ensuring you always know where contracts are stored, who has access, and when key dates or approvals are due.

Can I automate contract approvals and reminders with Folderit?

Yes. Folderit includes customizable approval workflows and automated reminders for deadlines, renewals, and expiration dates. This ensures contracts never lapse unnoticed and keeps your internal processes consistent and compliant.

How secure is Folderit for storing sensitive contracts?

Folderit uses bank-level encryption, granular access control, audit trails, and multi-factor authentication to keep your contracts fully protected. You can control who sees what, track every action on a document, and meet strict compliance requirements.

Can multiple people collaborate on the same contract?

Absolutely. Folderit enables version control, commenting, metadata tagging, and controlled sharing so teams can collaborate without losing track of revisions. External partners can also securely access documents with time-limited or permission-based links.

Does Folderit integrate with other tools we use?

Yes. Folderit integrates with Microsoft Office, DocuSign, and various automation tools. You can also use our API to connect Folderit to your internal systems or workflows, ensuring a smooth contract approval and storage process across your organisation.