Top Document Management System Books to Add To Your Reading List Today
Document management systems (DMS) are all about using computer programs or software to organize, store, manage, and monitor the retrieval of electronic documents including scanned images of paper-based information. Document management is a diverse field that’s relevant and essential in organizations of all types and sizes where storage, management, and tracking of documents happen on a day to day basis. To date, a significant amount of literature has been written about different aspects of document management.
Here is a look at some of the top document management system books you could add to your reading list.
Introduction to Electronic Document Management Systems, 1st Edition by William B. Green
This book provides you with a detailed overview of DMS technology with special focus on modern electronic image processing. It’s a major soure of useful information for both the management and technical staff of any business or organization interested in making a transition from traditional document storage systems based on micrographics to more advanced and efficient electronic document capture and storage systems. The book contains valuable information for any organization seeking to improve productivity by better management of its large volumes of information records.
The author, William Green from the California Institute of Technology and Jet Propulsion, won the Best Information Science Book Award in 1994. If you are interested in well-written, deeply researched document management system books on electronic document management systems that covers everything from image capture, document processing, storage, and management systems, you need to read this book.
Document Management for the Enterprise: Principles, Techniques, and Applications, 1st Edition by Michael J. D. Sutton
A large part of an organization’s information is saved in document forms. These documents including business correspondence, invoices, and legal records, have to be stored safely and retrieved when needed. The author of this book, Michael J. D. Sutton, gives readers a practical roadmap that can be used to plan and implement efficient document management systems. In his easy to understand book, Michael Sutton uses descriptive case studies to illustrate his points. He gives simplified definitions of the core principles of document management and engineering. The book is a practical easy to read blueprint for planning, creating, and maintaining an efficient document management system. It’s one of the best document management system books that cover diverse but relevant DMS topics such as defining the organization’s DMS goals, avoiding common DMS pitfalls and obstacles, creating a document management and engineering cycle, and identifying the best DMS software solutions on the market today.
Managing Electronic Records: Methods, Best Practices, and Technologies by Robert F. Smallwood
Most businesses today create and use electronic records. The sheer volume of electronic records created by companies across the world on a daily basis is increasing at a rapid pace making it absolutely necessary for organizations to implement policies and technologies for producing, organizing, storing, preserving, and protecting these massive records.
Robert F. Smallwood provides a detailed guide to key aspects of document management systems in this well-researched book. He describes key concepts, best practices, and technologies used in electronic document management systems using concrete information and knowledge from expert practitioners in the field. His guidelines are backed by more than 400 references on the latest trends and standards in electronic document storage and management.
Smallwood is an internationally renowned expert on e-records management. He’s an Executive Director and partner at the E-Records Institute at IMERGE Consulting. He’s one of the most respected authors with more than 25 years experience in the E-records field.
Records and Information management by Patricia C. Franks
Patricia C. Frank’s book gives readers a deep comprehensive and strategic approach to creating, managing, and use of data and other forms of documents in an organization. It’s one of the most detailed document management system books that analyze the impact of cloud computing and other emerging technologies on the field of document storage and management. The author goes a step ahead to describe the impact of microblogging and social media networks on records management programs.
The book is a valuable source of knowledge for students and professionals dealing with a wide range of documents and records management topics. She goes into greater details covering the information lifecycle model, from transformation of paper documents to electronic formats such as databases to media records such as blogs and wikis and cloud storage technologies. The author is an associate professor at the San Jose State University in California. She is the Master of Archives and Records Administrator (MAR) at the university.
Records Management for Dummies by Blake Richardson, CRM
What do you need to know to manage your data records more efficiently? This is the key concept covered by Blake Richardson in his book,Record Management for Dummies. The author describes how the right electronic data management practices can reduce the operating costs of a business and improve efficiency by eliminating duplicates and keep the company well protected in case of a lawsuit. The book gives a detailed description of record management solutions, their importance, and implementation strategies. It’s written in easy to understand non-technical English with step by step instructions on how you can start to build and manage an effective records and information system. The author provides useful samples of inventory and scheduling forms to get you started in your electronic documents and records management system.
Blake Richardson is a Certified Records Manager (CRM). He has over 15 years experience in managing documents for Fortune 500 companies including Dollar General Corporation and CAN Insurance among others.
A reliable and easy to use cloud document management system
Most of the document management system books discussed above emphasize on the fact that keeping critical paperless company or business documents saved in your local servers and computers is risky. Locally stored documents are prone to potential risks such as fire, burglary, hard drive failure, or malware and hacker threats such as the Crypto-Ransomware threat. At the same time, it’s essential to store your documents in a location where they can be accessed easily and conveniently whenever required. Storing your files miles away in an inaccessible storage will not do your company any good. Folderit provides a perfect solution to all your document storage and management problems. It’s a safe cloud repository from where you can access all your documents with ease.
Folderit allows easy sharing of documents, folders, and even the entire account as per your wish in a well regulated and tracked system. You can access your documents from anywhere using a PC, tablet, MAC, or smartphone. Although your documents and folders are safely stored in the secure Folderit cloud, you can easily create a local backup on your hard drive if you want to. With Folderit, your data is always safe and secure as it’s 256-bit encrypted in the cloud through a secure SSL connection.