Medical Document Management Software

Medical document management software for clinics is not just useful — it’s essential. Healthcare environments generate some of the highest volumes of sensitive information, and Folderit has an extensive list of healthcare institutions successfully using the platform (references available on request).

Doctors, nurses, lab staff, and administrators manage vast amounts of records daily, from patient charts to compliance documents. On top of this, strict privacy and security regulations — such as GDPR, HIPAA, and ISO 27001 — demand airtight handling of every record. Without the right medical records management solution, this can quickly become overwhelming.

While many facilities have a data management system in place, they can be overly complex and slow to use. Folderit’s medical document management system combines robust security with a user-friendly interface, making it easy to manage, store, and access records without wasting valuable clinical time.

Healthcare professionals should focus on patient care, not wrestling with file systems. If your clinic struggles to keep medical notes, lab results, imaging files, or patient correspondence organized, a secure and intuitive clinical record management system can transform the way you work.

Designed for all healthcare sectors — from large hospitals to small practices — our medical document management software is secure, affordable, and easy to implement. Since 2014, it has served doctors, nurses, lab technicians, and healthcare administrators worldwide, offering advanced features such as automated workflows, metadata tagging, full audit trails, and optional on-premises deployment for organizations requiring local hosting.

Record Management System for Clinics

User-friendly and secure

Folderit has ranked higher than competitors for ease of use in independent evaluations of over 500 document management systems. This matters in healthcare, where staff often work long hours and need quick, error-free access to patient records. A straightforward interface means fewer mistakes and faster workflows.

Fast, smart search and access

Upload, retrieve, and share records quickly: even large medical imaging files. Advanced search lets you find documents by file name, metadata, or content thanks to OCR technology. Secure sharing options make it easy to send files to other healthcare providers or patients, with expiring links, watermarking, and IP-based access restrictions for extra security.

Eco-friendly and cost-effective

Digital storage reduces paper waste and costs while ensuring vital information is always accessible. With regulations and medical research constantly evolving, a cloud-based system allows you to update, distribute, and track policy changes without reprinting or manual distribution.

Unlimited and scalable storage

Whether storing years of patient records, diagnostic images, or research data, you’ll never run out of space. Our medical document management software scales with your needs, and you can easily expand storage or integrate with your existing systems.

Security and compliance

All files are encrypted with 256-bit encryption and transferred over EV SSL connections. Data is triple-backed-up across multiple locations and protected by multi-layered security, including role-based access, 2FA, IP restrictions, and complete audit logs. Compliance with GDPR, HIPAA, and ISO 27001 is built in, protecting both your patients and your organization.

Granular access control

Assign permissions by user, role, or group to control who can view, edit, or download each record. Audit trails track every action, helping maintain transparency and compliance.

Clinical Record Management System

Organize patient records with folders, subfolders, and custom metadata. Classify by year, department, or specialty — such as cardiology, neurology, or orthopedics — for quick retrieval. Metadata fields can include patient ID, case number, treatment type, or any category your clinic requires.

Files can also be linked to external resources or related records for complete case histories. Whether hosted in our secure cloud or deployed on-premises, your medical document management software stays fast, accessible, and fully compliant.

Automatic retention scheduling

Meet retention requirements effortlessly by automating deletion or archiving after a set period. This ensures you comply with local regulations while keeping your database clean and efficient.

Try our medical document management software free today or contact us to arrange a demo tailored to your clinic’s needs!