One secure system for engineering drawings and technical files
Engineering Document Control Software
Engineering Document Control Features
Central Repository for Drawings and Technical Documents
Granular Access Permissions
Metadata-Based Search and OCR
Project and Supplier Document Organization
Approval, Review, and Acknowledgement Workflows
Retention Rules and Engineering Record Control
Revision Control and Version History
Audit Trails and Compliance Support
One secure system for engineering drawings and technical files
Engineering teams work with a wide mix of controlled documentation: drawings, specifications, calculations, procedures, vendor documents, certificates, manuals, and project records. All of these need to stay organised, protected, and easy to retrieve when needed. An engineering document control system replaces scattered shared drives, inboxes, and local folders with one structured digital repository for the full technical document lifecycle.
With Folderit, engineering teams can keep technical documentation in one secure place while controlling exactly who is allowed to view, edit, download, review, or approve specific files. This is especially important when working with sensitive project documentation, supplier-submitted files, and controlled drawings that should not circulate without clear permissions and traceability.
A central engineering document repository also makes day-to-day work much faster. Instead of searching across email threads or disconnected folder structures, your team can find the right file quickly by project, discipline, document type, revision, supplier, or other metadata. OCR also helps make scanned engineering files searchable, so important information does not stay buried inside PDFs, image-based files, or older digitised records.
Folderit also supports in-system previews for key engineering files, including DWG previews in Tailor plan, helping teams review technical drawings without unnecessary downloading. Whether you are building a structured document control process from day one or improving an existing project archive, Folderit gives engineering teams a practical and secure way to manage drawings, revisions, and technical records without making daily work more difficult.
Structured reviews and approval workflows for engineering documents
Engineering document control is not only about storing drawings and technical files. It is also about making sure the right documents reach the right people at the right time. Reviews, approvals, acknowledgements, and project updates often involve engineers, project managers, QA staff, suppliers, subcontractors, and clients. When these processes are handled through email chains and disconnected folders, revisions get missed, approvals are delayed, and teams lose confidence in which document version is actually current.
Folderit helps engineering teams turn these recurring processes into structured workflows. Documents can be routed for approval, review, signing, or acknowledgement so that each step is visible and controlled. This is especially useful for drawings, specifications, calculations, procedures, vendor documents, and other project records where timing, accountability, and proof of completion matter.
Instead of building engineering document control around scattered files, teams can standardize how documents are named, shared, reviewed, approved, and archived. That reduces delays, improves consistency, and makes it easier to keep the right revision in circulation. It also helps ensure that reviewed or approved documents remain connected to the right project, supplier, package, or asset record from the start.
Whether you are circulating technical drawings, coordinating design reviews, collecting approvals, or managing supplier-submitted documentation, Folderit gives your team a practical way to keep the process organised from first draft to final storage. The result is a smoother engineering workflow with less manual follow-up and much better control over revisions, responsibilities, and project documentation.
Metadata, OCR search, audit trail, and engineering record control
Engineering teams work with documents that carry technical, commercial, quality, and compliance risk. Drawings, specifications, calculations, vendor documents, certificates, manuals, inspection records, and project correspondence all need to stay secure, well-structured, and easy to retrieve throughout the full document lifecycle. A proper engineering document control system helps teams manage this information in a controlled way instead of relying on disconnected folders, inboxes, and local drives.
Control becomes much easier when engineering documentation is stored in one structured system. Folderit supports role-based access, version history, reminders, retention settings, and detailed audit trails so teams can better control who sees what, who changed what, and when a document was viewed, reviewed, approved, or shared. That level of visibility is especially important for controlled drawings, supplier documentation, and project records where traceability matters
Fast retrieval is just as important as control. Engineering teams should be able to find the right drawing or technical file by project, discipline, document type, revision, supplier, asset, or date without digging through folders for minutes at a time. Metadata helps structure documentation in a meaningful way, while OCR makes scanned engineering files searchable too. This is especially useful when working with older paper records, scanned certificates, or image-based PDFs that still need to remain usable in daily work.
Retention is another important part of engineering record control. Different technical records often need to be stored for different periods depending on project, client, or quality requirements. Folderit helps teams apply retention rules and maintain a cleaner, more defensible recordkeeping process, reducing the risk of losing critical documentation or keeping uncontrolled copies in the wrong place.
The result is a more reliable engineering document environment: easier to search, easier to control, and easier to defend when questions come up later. For growing engineering teams and project-driven organizations, that means less friction in daily document work and much stronger control over revisions, records, and compliance-sensitive technical documentation.
What our customers say
FAQs
Engineering document control software is used to store, organize, review, approve, track, and retrieve drawings, technical documents, revisions, and project records in a controlled way. It helps engineering teams reduce version confusion, improve traceability, and keep critical documentation secure, searchable, and easier to manage throughout the full document lifecycle.
What engineering documents can I manage with Folderit?
Yes. Folderit lets teams route engineering documents through approval, review, signing, or acknowledgement workflows so the right people are involved at the right stage. This is especially useful for drawing revisions, technical procedures, supplier documents, and project records where timing, accountability, and proof of completion matter.
Folderit helps protect sensitive engineering documentation with encryption, granular access permissions, audit trails, and controlled sharing. You can define who is allowed to view, edit, download, approve, or review specific files, which is especially important for controlled drawings, supplier-submitted documents, and project records.
Yes. Folderit helps engineering teams apply retention rules, keep version history, and maintain audit trails for controlled technical documents. This makes it easier to manage records in a structured way, support internal quality requirements, and stay better prepared for audits, client expectations, and compliance-driven environments.
Yes. Folderit combines metadata-based organization with OCR-powered search, helping teams find the right drawing or technical file by project, discipline, document type, revision, supplier, date, or other details. This is especially useful when older engineering files have been scanned from paper into PDFs or image-based documents.
Yes. Folderit keeps version history for drawings, specifications, procedures, and other controlled engineering documents. This helps teams track revisions clearly, reduce confusion about which version is current, and maintain a reliable document trail across the full engineering lifecycle.
Folderit supports in-system previews for key file types, including DWG previews in Tailor plan. This helps engineering teams review technical documentation more efficiently without unnecessary downloading.
