Simple, secure HR file management
HR Document Management System Software
Keep employee files secure, organise onboarding documents, and record policy acknowledgements in one HR document management system.
Explore Folderit with a free 14-day trial.
Explore your HR use case
See Folderit with your HR workflow in mind
Tell us how you manage employee files, onboarding or policy acknowledgements. We can show you the relevant features and help you choose a suitable plan.
- Keep confidential employee files organised and accessible to the right people.
- Bring onboarding documents into a structured process.
- Track policy approvals and employee acknowledgements.
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HR Document Management Features
Secure Employee File Repository
Granular Access Permissions
Fast Search with Metadata and OCR
Onboarding Document Management
Approval and Acknowledgement Workflows
Retention Rules and Audit Trails
Version Control for HR Documents
Easy HR Digitization
One secure system for employee records
A human resources document management system gives your team one structured home for employee records, onboarding forms, payroll-related documents, contracts, performance reviews and disciplinary records.
In Folderit, organise personnel files throughout onboarding, active employment and offboarding. Set access for the people who need each file, keeping confidential employee information separate from documents that can be shared more widely.
Find records by employee name, department, document type or custom metadata. OCR also makes scanned PDFs and digitised paper records searchable, so older employee files remain useful without a manual search through the archive.
For structured employee records created from forms, as shown in the header, choose Tailor with eForms and custom records. Compare plans and included features.
Structured onboarding and policy workflows
Bring offer letters, employment contracts, NDAs, equipment handover forms and onboarding checklists into a consistent document process. Keep each step visible, from preparation and review to signing and final storage.
Route HR documents to the right people for approval or acknowledgement. When policies change, collect employee confirmations and keep a record of completion rather than chasing replies across email threads.
Standardise how documents are named, shared, approved and archived, then retain signed or acknowledged documents in the appropriate employee file. Use simple workflows in Medium or configure more advanced processes with Tailor’s Workflow Designer.
Compliance, retention, audit trail, and fast HR search
Employee files can contain personal data, payroll and benefits documents, contracts, medical information and disciplinary records. Folderit helps HR teams manage these confidential records in a controlled repository with access management, encryption, version history and audit trails.
Review document activity to see who viewed, changed, approved or signed a file. Use retention rules to support your organisation’s recordkeeping policies, with different retention periods where your document categories require them. Automated retention is available in Medium and Tailor.
Search by employee name, role, department, date or document type. Metadata keeps records structured, while OCR helps you retrieve information from scanned documents and older paper archives.
These controls support your HR compliance processes; your organisation remains responsible for setting appropriate permissions, retention periods and procedures for its requirements.
Find the right fit
Choose the plan for your HR document workflow
Medium includes approval and acknowledgement workflows, automated retention and custom metadata.
Tailor adds eForms and custom employee records, advanced workflow design, granular permissions and SSO.
Each plan includes the users and storage shown on the pricing page. View plans and pricing, or tell us what your HR team needs.
What our customers say
FAQs
An HR document management system is a secure digital system for storing, organizing, searching, and managing employee-related documents. It helps HR teams manage employee records, onboarding files, HR policies, contracts, payroll documents, performance reviews, and other sensitive personnel files in one structured repository.
Folderit helps you manage employee records, onboarding documents, offer letters, employment contracts, policy acknowledgements, payroll and benefits files, performance reviews, disciplinary records, training documents, and other confidential HR files. You can organize them with folders, metadata, search, workflows, and retention rules.
Yes. Folderit lets HR teams route documents through approval, review, signing, and acknowledgement workflows. This is useful for onboarding packs, internal HR policies, employee confirmations, and other recurring HR processes where timing, accountability, and proof of completion matter.
Folderit helps protect sensitive HR records with encryption, granular access permissions, audit trails, and controlled sharing. You can define who is allowed to view, edit, download, approve, or acknowledge specific documents, which is especially important for confidential employee and payroll-related information.
Yes. Folderit helps HR teams apply retention rules, keep version history, and maintain audit trails for employee-related documents. This makes it easier to manage records in a structured way, support internal policies, and stay better prepared for audits, compliance checks, or internal investigations.
Yes. Folderit combines metadata-based organization with OCR-powered search, helping HR teams find the right document by employee name, department, date, document type, or other details. This is especially useful when older HR files have been scanned from paper into PDFs or image-based documents.
Yes. Folderit is well suited for onboarding document management, including offer letters, employment agreements, NDAs, policy acknowledgements, equipment handover forms, and onboarding checklists. HR teams can keep the whole onboarding document flow organized from preparation and approval to signing and archive.