{"id":92438,"date":"2026-11-03T12:26:28","date_gmt":"2026-11-03T10:26:28","guid":{"rendered":"https:\/\/www.folderit.com\/?p=92438"},"modified":"2026-11-03T12:26:29","modified_gmt":"2026-11-03T10:26:29","slug":"belge-saklama-politikasi-sablon","status":"publish","type":"post","link":"https:\/\/www.folderit.com\/tr\/blog\/belge-saklama-politikasi-sablon\/","title":{"rendered":"Belge saklama politikas\u0131: \u015fablon ve kontrol listesi"},"content":{"rendered":"<style>.folderit-priority-guide .table-hint{display:none}@media(max-width:850px){.folderit-priority-guide table.policy-table{min-width:800px}.folderit-priority-guide .table-hint{display:block;font-size:15px;color:#666;margin-bottom:-.7em}.folderit-priority-guide .table-hint::before{content:\"\u2194 \";color:#5144a2}}<\/style>\n<style>.folderit-priority-guide table.policy-table{table-layout:fixed}<\/style>\n<style>.folderit-priority-guide{color:#333;font-size:18px;line-height:1.72;overflow-wrap:anywhere}.folderit-priority-guide p{margin:0 0 1.2em}.main-content .folderit-priority-guide h2{font-size:clamp(24px,2.4vw,30px);line-height:1.3;margin:1.8em 0 .75em}.main-content .folderit-priority-guide h3{font-size:22px;line-height:1.35;margin:1.4em 0 .6em}.folderit-priority-guide li{margin-bottom:.6em}.folderit-priority-guide code{white-space:normal;overflow-wrap:anywhere;font-size:.9em}.folderit-priority-guide figure{margin:1.7em 0}.folderit-priority-guide img{max-width:100%;height:auto}.folderit-priority-guide figcaption{font-size:15px;line-height:1.5;color:#666;margin-top:10px}.folderit-priority-guide .table-wrap{max-width:100%;overflow-x:auto;margin:1.5em 0}.folderit-priority-guide table{width:100%;border-collapse:collapse;font-size:16px;line-height:1.5}.folderit-priority-guide th,.folderit-priority-guide td{text-align:left;vertical-align:top;padding:13px 14px;border:1px solid #dedbe7}.folderit-priority-guide th{background:#f5f3fb}.folderit-priority-guide a{color:#4941a5;text-underline-offset:3px}@media(max-width:600px){.folderit-priority-guide{font-size:17px}.folderit-priority-guide table{font-size:15px}.folderit-priority-guide th,.folderit-priority-guide td{padding:10px}.folderit-priority-guide h2{margin-top:1.6em}}@media (min-width:992px) and (max-width:1399px){body:has(.folderit-priority-guide) .navbar .navbar-nav a{font-size:16px!important}}<\/style>\n<div class=\"folderit-priority-guide\">\n<p>Belge saklama politikas\u0131, kurulu\u015funuzun hangi kay\u0131tlar\u0131 saklad\u0131\u011f\u0131n\u0131, bunlar\u0131 neden saklad\u0131\u011f\u0131n\u0131, bunlar\u0131n ne kadar s\u00fcreyle gerekli kald\u0131\u011f\u0131n\u0131 ve imha etme yetkisini kimin verdi\u011fini tan\u0131mlar. Politika kurallar\u0131 belirler; bir saklama plan\u0131 bunlar\u0131 bireysel kay\u0131t kategorilerine uygular.<\/p>\n<p>\u015eablonu kay\u0131t y\u00f6netimi, hukuk, veri koruma ve i\u015f s\u00fcre\u00e7lerinden sorumlu ki\u015filerle birlikte uyarlay\u0131n. Herkes i\u00e7in ge\u00e7erli tek bir s\u00fcre belirlemez. Politika onayland\u0131ktan sonra <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">belge y\u00f6netim sisteminde saklama uygulama rehberini<\/a> kullanabilirsiniz.<\/p>\n<h2>Belge saklama politikas\u0131 \u015fablonu<\/h2>\n<h3>Ama\u00e7 ve kapsam<\/h3>\n<p>Kapsama giren t\u00fczel ki\u015fileri, konumlar\u0131, kay\u0131t kategorilerini ve sistemleri tan\u0131mlay\u0131n. Ka\u011f\u0131t belgeleri, e-postalar\u0131, ortak s\u00fcr\u00fcc\u00fcleri, bulut uygulamalar\u0131n\u0131, d\u0131\u015fa aktar\u0131lan dosyalar\u0131 ve cihazlardaki ilgili kopyalar\u0131 kapsay\u0131n. Ayn\u0131 kay\u0131t birden \u00e7ok yerdeyse resmi n\u00fcshay\u0131 belirleyin.<\/p>\n<h3>Sorumluluklar<\/h3>\n<p>Politikadan sorumlu ki\u015fiyi, onaylayan\u0131 ve her kay\u0131t kategorisinin sorumlular\u0131n\u0131 belirleyin. Saklama plan\u0131n\u0131 kimin g\u00fcncel tutaca\u011f\u0131n\u0131, teknik ayarlar\u0131 kimin uygulayaca\u011f\u0131n\u0131, istisnalar\u0131 kimin inceleyece\u011fini ve imhaya kimin izin verece\u011fini a\u00e7\u0131klay\u0131n. Sorular ve olas\u0131 hatalar i\u00e7in ileti\u015fim bilgisi ekleyin.<\/p>\n<h3>Saklama plan\u0131<\/h3>\n<p>Her kategori i\u00e7in bir program giri\u015fi tamamlay\u0131n. A\u015fa\u011f\u0131daki \u00f6rnekler \u00e7\u00f6z\u00fclmesi gereken sorular\u0131 g\u00f6stermektedir; yasal saklama s\u00fcreleri de\u011fildir.<\/p>\n<p class=\"table-hint\">D\u00f6rt s\u00fctunu da kar\u015f\u0131la\u015ft\u0131rmak i\u00e7in tabloyu yatay kayd\u0131r\u0131n.<\/p>\n<div class=\"table-wrap\" role=\"region\" tabindex=\"0\">\n<table class=\"policy-table\">\n<thead>\n<tr>\n<th>Kay\u0131t kategorisi<\/th>\n<th>Tan\u0131mlanacak ba\u015flang\u0131\u00e7 olay\u0131<\/th>\n<th>Do\u011frulanacak dayanak<\/th>\n<th>Sorumlu ve son i\u015flem<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Mali ve vergi kay\u0131tlar\u0131<\/td>\n<td>\u0130lgili dosyalama, raporlama veya i\u015flem olay\u0131.<\/td>\n<td>Yarg\u0131 b\u00f6lgesinde ge\u00e7erli vergi ve muhasebe kurallar\u0131.<\/td>\n<td>Finans; onaylanm\u0131\u015f inceleme veya imha eylemi.<\/td>\n<\/tr>\n<tr>\n<td>S\u00f6zle\u015fmeler<\/td>\n<td>S\u00fcrenin dolmas\u0131, fesih veya tan\u0131mlanm\u0131\u015f ba\u015fka bir olay.<\/td>\n<td>S\u00f6zle\u015fme \u015fartlar\u0131, zamana\u015f\u0131m\u0131 s\u00fcreleri ve sekt\u00f6re \u00f6zg\u00fc gereklilikler.<\/td>\n<td>Hukuk birimi veya s\u00f6zle\u015fme sorumlusu; imhadan \u00f6nce inceleme.<\/td>\n<\/tr>\n<tr>\n<td>\u0130stihdam kay\u0131tlar\u0131<\/td>\n<td>Belirli bir kayd\u0131n olay\u0131, \u00f6rne\u011fin istihdam\u0131n sona ermesi.<\/td>\n<td>\u0130stihdam, bordro ve gizlilik gereksinimleri.<\/td>\n<td>\u0130K; s\u0131n\u0131rl\u0131 inceleme ve imha.<\/td>\n<\/tr>\n<tr>\n<td>Politikalar ve onaylar<\/td>\n<td>De\u011fi\u015ftirme, geri \u00e7ekme veya ilgili s\u00fcrecin sonland\u0131r\u0131lmas\u0131.<\/td>\n<td>\u0130\u015f faaliyetini kan\u0131tlama ihtiyac\u0131 ve ge\u00e7erli sekt\u00f6r kurallar\u0131.<\/td>\n<td>Politika sorumlusu; kontroll\u00fc ar\u015fivleme veya imha.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>Tamamlanan her giri\u015f i\u00e7in s\u00fcreyi, tetikleyici tan\u0131m\u0131n\u0131, yetki alan\u0131n\u0131, kontrol edilen kayna\u011f\u0131 ve tarihi, i\u015f gerek\u00e7esini, sistem konumunu, istisna kurallar\u0131n\u0131, onaylayan\u0131 ve inceleme tarihini kaydedin. Daha uzun s\u00fcre elde tutmak i\u00e7in asgari yasal s\u00fcreyi hakl\u0131 bir karardan ay\u0131r\u0131n.<\/p>\n<h3>Koruma ve istisnalar<\/h3>\n<p>Koruma talimat\u0131n\u0131n nas\u0131l verilece\u011fini, kaydedilece\u011fini, uygulanaca\u011f\u0131n\u0131 ve kald\u0131r\u0131laca\u011f\u0131n\u0131 tan\u0131mlay\u0131n. T\u00fcm sistemlerde kapsama giren kay\u0131tlar\u0131 ve sorumlular\u0131 belirleyin. Ola\u011fan imhan\u0131n nas\u0131l durdurulaca\u011f\u0131n\u0131, istisnalar\u0131 kimin onaylayaca\u011f\u0131n\u0131 ve a\u00e7\u0131k vakalar\u0131n nas\u0131l incelenece\u011fini belirtin.<\/p>\n<h3>Bertaraf ve kan\u0131t<\/h3>\n<p>Her ortam i\u00e7in onay ve g\u00fcvenli imha s\u00fcrecini a\u00e7\u0131klay\u0131n. \u0130mha edildikten sonra saklanan kan\u0131tlar\u0131 ve kopyalar\u0131n, d\u0131\u015fa aktar\u0131mlar\u0131n ve yedeklemelerin i\u015flenmesini tan\u0131mlay\u0131n. Yanl\u0131\u015f bir silme i\u015fleminin nas\u0131l raporlanaca\u011f\u0131n\u0131 ve geri y\u00fcklemenin nas\u0131l kontrol edilece\u011fini belirtin.<\/p>\n<h3>E\u011fitim ve bak\u0131m<\/h3>\n<p>Politikay\u0131, kay\u0131tlar\u0131 i\u015fleyen personel ve y\u00fcklenicilerin eri\u015fimine a\u00e7\u0131k hale getirin. Bir inceleme aral\u0131\u011f\u0131 belirleyin ve ilgili yasal, s\u00f6zle\u015fmeye ba\u011fl\u0131, organizasyonel veya sistem de\u011fi\u015fikliklerinden sonra inceleme yap\u0131lmas\u0131n\u0131 isteyin. Politika onay\u0131n\u0131 ve s\u00fcr\u00fcm ge\u00e7mi\u015fini kaydedin.<\/p>\n<h2>Ge\u00e7erli kurallardan d\u00f6nemleri se\u00e7in<\/h2>\n<p>GDPR, HIPAA veya vergi kanunu gibi isimler birbirinin yerine kullan\u0131labilen saklama planlar\u0131 de\u011fildir. Bir kural\u0131n kurulu\u015fa ve belirli bir kayda uygulan\u0131p uygulanmayaca\u011f\u0131n\u0131 belirleyin. Otomatik imhay\u0131 ayarlamadan \u00f6nce sorumlu hukuk veya kay\u0131t sahibinden anla\u015fmazl\u0131klar\u0131 \u00e7\u00f6zmesini isteyin.<\/p>\n<p>Avrupa Komisyonu&#8217;nun <a href=\"https:\/\/commission.europa.eu\/law\/law-topic\/data-protection\/information-business-and-organisations\/principles-gdpr_en\">GDPR k\u0131lavuzu (\u0130ngilizce)<\/a>, ki\u015fisel verilerin saklanmas\u0131n\u0131n, inceleme veya silme s\u0131n\u0131rlar\u0131yla birlikte amac\u0131 ve yasal y\u00fck\u00fcml\u00fcl\u00fckleri yans\u0131tmas\u0131 gerekti\u011fini a\u00e7\u0131klar. \u201cHer \u015feyi sonsuza kadar sakla\u201d genel ama\u00e7l\u0131 bir \u00e7\u00f6z\u00fcm de\u011fildir.<\/p>\n<p>Somut bir varyasyon \u00f6rne\u011fi olarak, <a href=\"https:\/\/www.irs.gov\/businesses\/small-businesses-self-employed\/how-long-should-i-keep-records\">IRS kay\u0131t tutma k\u0131lavuzu (Amerika Birle\u015fik Devletleri, \u0130ngilizce)<\/a> \u00e7e\u015fitli ABD vergi senaryolar\u0131n\u0131 birbirinden ay\u0131rmaktad\u0131r. Burada bahsedilen yedi y\u0131ll\u0131k s\u00fcre, t\u00fcm ticari kay\u0131tlara veya \u00fclkelere otomatik olarak uygulanmaz.<\/p>\n<h2>14 maddelik politika inceleme kontrol listesi<\/h2>\n<ol>\n<li><strong>Kapsam:<\/strong> \u0130lgili t\u00fcm varl\u0131klar, konumlar ve kay\u0131t formatlar\u0131 adland\u0131r\u0131l\u0131r.<\/li>\n<li><strong>Envanter:<\/strong> Ekip, yetkili kay\u0131tlar\u0131n ve kopyalar\u0131n nerede bulundu\u011funu bilir.<\/li>\n<li><strong>Sorumlular:<\/strong> her kay\u0131t kategorisinin ilgili i\u015f s\u00fcrecinden sorumlu bir ki\u015fisi vard\u0131r.<\/li>\n<li><strong>Hukuki kapsam:<\/strong> plan\u0131n her sat\u0131r\u0131 ge\u00e7erli hukuk d\u00fczenini belirtir.<\/li>\n<li><strong>Kaynaklar:<\/strong> y\u00fck\u00fcml\u00fcl\u00fckler bir kaynak ve inceleme tarihi ile belgelenir.<\/li>\n<li><strong>Ba\u015flang\u0131\u00e7 olay\u0131:<\/strong> her saklama s\u00fcresinin hesab\u0131 a\u00e7\u0131k\u00e7a tan\u0131mlanm\u0131\u015f bir olaydan ba\u015flar.<\/li>\n<li><strong>S\u00fcreler:<\/strong> Se\u00e7ilen d\u00f6nemin onaylanm\u0131\u015f bir gerek\u00e7esi vard\u0131r.<\/li>\n<li><strong>Gizlilik:<\/strong> Gereksiz ki\u015fisel veri saklamaya kar\u015f\u0131 \u00e7\u0131k\u0131lmaktad\u0131r.<\/li>\n<li><strong>Muhafaza:<\/strong> muhafaza ve istisna s\u00fcreci ilgili t\u00fcm kopyalar\u0131 kapsar.<\/li>\n<li><strong>\u0130zinler:<\/strong> Yaln\u0131zca yetkili ki\u015filer kurallar\u0131 de\u011fi\u015ftirebilir veya kay\u0131tlar\u0131 imha edebilir.<\/li>\n<li><strong>Bertaraf:<\/strong> onay, y\u00f6ntem ve kan\u0131tlar tan\u0131mlan\u0131r.<\/li>\n<li><strong>Yedeklemeler ve cihazlar:<\/strong> kopyan\u0131n ge\u00e7erlilik s\u00fcresinin sona ermesi ve geri y\u00fcklenmesi ele al\u0131n\u0131r.<\/li>\n<li><strong>E\u011fitim:<\/strong> Kullan\u0131c\u0131lar kay\u0131tlar\u0131 nas\u0131l s\u0131n\u0131fland\u0131racaklar\u0131n\u0131 ve sorunlar\u0131 nas\u0131l raporlayacaklar\u0131n\u0131 bilirler.<\/li>\n<li><strong>G\u00f6zden ge\u00e7irme:<\/strong> sorumlu ki\u015fi, inceleme aral\u0131\u011f\u0131 ve de\u011fi\u015fiklik sonras\u0131 kontroller politikay\u0131 g\u00fcncel tutar.<\/li>\n<\/ol>\n<h2>Onaylanan politikay\u0131 uygulamaya koyun<\/h2>\n<p>Folderit, kay\u0131tlar\u0131 klas\u00f6r ve meta verilerle d\u00fczenlemeye, eri\u015fimi y\u00f6netmeye, politika onay\u0131 veya okundu teyidi istemeye ve yap\u0131land\u0131r\u0131lm\u0131\u015f saklama i\u015flemlerini uygulamaya yard\u0131mc\u0131 olur. Her kural\u0131n dayana\u011f\u0131 izlenebilsin diye onayl\u0131 saklama plan\u0131n\u0131 yaz\u0131l\u0131m ayarlar\u0131ndan ayr\u0131 tutun.<\/p>\n<p>Ba\u015flang\u0131\u00e7 \u200b\u200btarihi alanlar\u0131, klas\u00f6r devralma ve dosya istisnalar\u0131 dahil olmak \u00fczere pratik ad\u0131mlar i\u00e7in <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">belge saklama uygulama k\u0131lavuzumuzu<\/a> izleyin. Geni\u015f kapsaml\u0131 otomatik eylemleri etkinle\u015ftirmeden \u00f6nce sonucu k\u00fc\u00e7\u00fck bir test seti ile do\u011frulay\u0131n.<\/p>\n<p>Folderit <a href=\"https:\/\/www.folderit.com\/knowledge-base\/retention-automation\/\">saklama otomasyonu rehberi<\/a> ba\u015flang\u0131\u00e7 tarihlerini ve son i\u015flemleri a\u00e7\u0131klar. G\u00fcncel paket kar\u015f\u0131la\u015ft\u0131rmas\u0131na g\u00f6re \u00f6zellik Medium ve Tailor paketlerine dahildir. Etkinle\u015ftirmeden \u00f6nce \u00f6\u011fe ve klas\u00f6r kapsam\u0131n\u0131, tarih alan\u0131n\u0131 ve dosya istisnalar\u0131n\u0131 kontrol edin. Klas\u00f6r kural\u0131, ayr\u0131 bir alt klas\u00f6r kural\u0131n\u0131 otomatik olarak yap\u0131land\u0131rmaz.<\/p>\n<p>Bir koruma talimat\u0131n\u0131n her yaz\u0131l\u0131m kural\u0131n\u0131 otomatik olarak ask\u0131ya ald\u0131\u011f\u0131n\u0131 varsaymay\u0131n. Etkilenen kay\u0131tlar\u0131 belirleyin, saklama ayarlar\u0131n\u0131 ve eri\u015fimini kontrol edin, istisnalar\u0131 kaydedin ve ola\u011fan imha i\u015fleminin bunlar\u0131 kald\u0131ramayaca\u011f\u0131n\u0131 test edin. Onaylanan s\u00fcreci di\u011fer sistemlere, d\u0131\u015fa aktar\u0131mlara ve yedeklemelere de uygulay\u0131n.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Sorumlular\u0131, s\u00fcreleri, ba\u015flang\u0131\u00e7 olaylar\u0131n\u0131 ve imhay\u0131 tan\u0131mlay\u0131n. Uyarlanabilir \u015fablon, belge kategorileri tablosu ve 14 maddelik kontrol listesi.<\/p>\n","protected":false},"author":25,"featured_media":90329,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1345],"tags":[],"class_list":["post-92438","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-tr"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Belge saklama politikas\u0131: \u015fablon ve kontroller | Folderit<\/title>\n<meta name=\"description\" content=\"Sorumlular\u0131, s\u00fcreleri, ba\u015flang\u0131\u00e7 olaylar\u0131n\u0131 ve imhay\u0131 tan\u0131mlay\u0131n. 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