{"id":101643,"date":"2024-10-18T13:12:44","date_gmt":"2024-10-18T10:12:44","guid":{"rendered":"https:\/\/www.folderit.com\/?p=101643"},"modified":"2026-11-14T11:13:04","modified_gmt":"2026-11-14T09:13:04","slug":"belge-arsivleme","status":"publish","type":"post","link":"https:\/\/www.folderit.com\/tr\/blog\/belge-arsivleme\/","title":{"rendered":"Belge ar\u015fivleme: d\u00fczenli bir ar\u015fiv i\u00e7in yedi ad\u0131m"},"content":{"rendered":"<style>.folderit-priority-guide{color:#333;font-size:18px;line-height:1.72;overflow-wrap:anywhere}.folderit-priority-guide p{margin:0 0 1.2em}.main-content .folderit-priority-guide h2{font-size:clamp(24px,2.4vw,30px);line-height:1.3;margin:1.8em 0 .75em}.main-content .folderit-priority-guide h3{font-size:22px;line-height:1.35;margin:1.4em 0 .6em}.folderit-priority-guide li{margin-bottom:.6em}.folderit-priority-guide code{white-space:normal;overflow-wrap:anywhere;font-size:.9em}.folderit-priority-guide figure{margin:1.7em 0}.folderit-priority-guide img{max-width:100%;height:auto}.folderit-priority-guide figcaption{font-size:15px;line-height:1.5;color:#666;margin-top:10px}.folderit-priority-guide .table-wrap{max-width:100%;overflow-x:auto;margin:1.5em 0}.folderit-priority-guide table{width:100%;border-collapse:collapse;font-size:16px;line-height:1.5}.folderit-priority-guide th,.folderit-priority-guide td{text-align:left;vertical-align:top;padding:13px 14px;border:1px solid #dedbe7}.folderit-priority-guide th{background:#f5f3fb}.folderit-priority-guide a{color:#4941a5;text-underline-offset:3px}@media(max-width:600px){.folderit-priority-guide{font-size:17px}.folderit-priority-guide table{font-size:15px}.folderit-priority-guide th,.folderit-priority-guide td{padding:10px}.folderit-priority-guide h2{margin-top:1.6em}}@media (min-width:992px) and (max-width:1399px){body:has(.folderit-priority-guide) .navbar .navbar-nav a{font-size:16px!important}}.folderit-priority-guide .folderit-video{position:relative;width:100%;aspect-ratio:16\/9;margin:1.5em 0}.folderit-priority-guide .folderit-video iframe{position:absolute;inset:0;width:100%;height:100%;border:0}<\/style>\n<div class=\"folderit-priority-guide\">\n<p>Bir s\u00f6zle\u015fmeye aylarca bak\u0131lmayabilir; ard\u0131ndan m\u00fc\u015fteriyle yap\u0131lan bir g\u00f6r\u00fc\u015fmede ayn\u0131 s\u00f6zle\u015fmeye birka\u00e7 dakika i\u00e7inde ihtiya\u00e7 duyulabilir. Eski bir faturan\u0131n dayana\u011f\u0131, proje karar\u0131n\u0131n gerek\u00e7esi veya y\u00fcr\u00fcrl\u00fckten kald\u0131r\u0131lm\u0131\u015f bir prosed\u00fcr de benzer \u015fekilde yeniden \u00f6nem kazanabilir. Belge ar\u015fivleme, g\u00fcnl\u00fck kullan\u0131mda olmayan bu i\u00e7eri\u011fin gerek duyuldu\u011funda bulunabilmesini sa\u011flar.<\/p>\n<p>Ancak dosyalar\u0131 \u201cAr\u015fiv\u201d adl\u0131 bir klas\u00f6re ta\u015f\u0131mak tek ba\u015f\u0131na yeterli de\u011fildir. Hangi belgenin neden sakland\u0131\u011f\u0131, kimin sorumlulu\u011funda oldu\u011fu, kimlerin eri\u015febildi\u011fi ve saklama s\u00fcresi dolunca ne yap\u0131laca\u011f\u0131 bilinmelidir. Bu kararlar a\u00e7\u0131kl\u0131\u011fa kavu\u015fmad\u0131\u011f\u0131nda b\u00fcy\u00fck bir depolama alan\u0131, yaln\u0131zca daha b\u00fcy\u00fck bir belirsizlik yarat\u0131r.<\/p>\n<p>\u0130yi bir ar\u015fivleme yakla\u015f\u0131m\u0131, \u00e7al\u0131\u015fanlar\u0131n eski bir belgeyi bulmak i\u00e7in ki\u015fisel e-posta kutular\u0131na veya art\u0131k kurumda \u00e7al\u0131\u015fmayan bir ki\u015finin haf\u0131zas\u0131na ba\u011f\u0131ml\u0131 kalmas\u0131n\u0131 \u00f6nler. Ama\u00e7 her \u015feyi sonsuza kadar tutmak de\u011fil, gerekli i\u00e7eri\u011fi uygun ko\u015fullarda ve gerek\u00e7eli bir s\u00fcre boyunca y\u00f6netmektir.<\/p>\n<p><small>\u0130\u00e7erik ve belirtilen \u00fcr\u00fcn \u00f6zellikleri 11 Kas\u0131m 2026 tarihinde g\u00f6zden ge\u00e7irilmi\u015ftir. Somut saklama y\u00fck\u00fcml\u00fcl\u00fckleri, belge t\u00fcr\u00fcne ve kurulu\u015f i\u00e7in ge\u00e7erli kurallara g\u00f6re belirlenmelidir.<\/small><\/p>\n<h2>Belge ar\u015fivleme nedir?<\/h2>\n<p>Belge ar\u015fivleme, aktif kullan\u0131mda olmayan kay\u0131tlar\u0131n gerekli i\u015f veya hukuk ama\u00e7lar\u0131 i\u00e7in saklanmas\u0131 ve daha sonra bulunup kullan\u0131labilecek \u015fekilde y\u00f6netilmesidir. Bir belge, s\u00fcre\u00e7 hen\u00fcz tamamlanmadan da bir i\u015flemin ya da karar\u0131n kan\u0131t\u0131 olabilir. \u00d6rne\u011fin onaylanm\u0131\u015f bir sipari\u015f de\u011fi\u015fikli\u011fi, proje devam ederken de neyin kararla\u015ft\u0131r\u0131ld\u0131\u011f\u0131n\u0131 g\u00f6sterir.<\/p>\n<p>Bu nedenle \u201ckay\u0131t\u201d kavram\u0131n\u0131 yaln\u0131zca kapanm\u0131\u015f i\u015flerle s\u0131n\u0131rlamamak gerekir. Konuya ili\u015fkin <a href=\"https:\/\/archives.un.org\/en\/content\/understanding-records-management\">Birle\u015fmi\u015f Milletler kay\u0131t y\u00f6netimi a\u00e7\u0131klamas\u0131 \u0130ngilizce olarak okunabilir<\/a>. Kurulu\u015f i\u00e7inde ise hangi s\u00fcr\u00fcm\u00fcn esas al\u0131naca\u011f\u0131 ve hangi belgelerin i\u015fin kan\u0131t\u0131 olarak korunaca\u011f\u0131 a\u00e7\u0131k\u00e7a belirlenmelidir.<\/p>\n<p>Ar\u015fiv ile yedek ayn\u0131 i\u015fi yapmaz. Yedekleme, kay\u0131p veya ar\u0131za sonras\u0131nda verileri geri getirmeye y\u00f6neliktir. Ar\u015fivleme ise belgelerin zaman i\u00e7indeki d\u00fczenini, eri\u015fimini ve saklanmas\u0131n\u0131 y\u00f6netir. Bir klas\u00f6r\u00fcn ar\u015fiv olarak adland\u0131r\u0131lmas\u0131, i\u00e7eri\u011fi kendili\u011finden de\u011fi\u015ftirilemez hale getirmez veya hukuki bir nedenle silmeyi durduran ayr\u0131 bir muhafaza mekanizmas\u0131 olu\u015fturmaz.<\/p>\n<h2>Fiziksel, dijital ve karma ar\u015fiv<\/h2>\n<p>Fiziksel ar\u015fiv; dolaplar, \u00f6zel bir ar\u015fiv odas\u0131 veya harici bir depoda tutulan ka\u011f\u0131t belgelerden olu\u015fabilir. Uygun ortam ko\u015fullar\u0131, kontroll\u00fc giri\u015f, kutu ve raf envanteri ile \u00f6d\u00fcn\u00e7 verilen belgelerin takibi gerekir. Bir s\u00f6zle\u015fmenin kimde oldu\u011fu ve nereye geri konaca\u011f\u0131 bilinmiyorsa, belgenin binada bulunmas\u0131 eri\u015filebilir oldu\u011fu anlam\u0131na gelmez.<\/p>\n<p>Dijital ar\u015fiv yaln\u0131zca taranm\u0131\u015f ka\u011f\u0131tlardan olu\u015fmaz. Ba\u015flang\u0131\u00e7tan itibaren elektronik ortamda olu\u015fturulan s\u00f6zle\u015fmeler, raporlar, e-postalar ve ekler de ar\u015fivleme plan\u0131na dahildir. Dijital ortam, i\u00e7erik aramay\u0131 ve farkl\u0131 yerlerden eri\u015fimi kolayla\u015ft\u0131rabilir. Bunun kar\u015f\u0131l\u0131\u011f\u0131nda dosya bi\u00e7imleri, a\u00e7\u0131klay\u0131c\u0131 bilgiler, kullan\u0131c\u0131 izinleri ve sistemin devaml\u0131l\u0131\u011f\u0131 y\u00f6netilmelidir.<\/p>\n<p>Karma model iki ortam\u0131 bir araya getirir. Ekip dijital kopyay\u0131 kullan\u0131rken ka\u011f\u0131t as\u0131l, numaraland\u0131r\u0131lm\u0131\u015f bir kutuda tutulabilir. Kopyalar\u0131 ortak bir kay\u0131t numaras\u0131yla ili\u015fkilendirin. As\u0131l belgeyi imha etmeden \u00f6nce belge t\u00fcr\u00fcn\u00fc, ge\u00e7erli kurallar\u0131 ve \u00f6zg\u00fcn bi\u00e7imin korunmas\u0131 gerekip gerekmedi\u011fini kontrol edin. Tarama i\u015flemi her belge i\u00e7in imha izni veya genel bir hukuki e\u015fde\u011ferlik sa\u011flamaz.<\/p>\n<h2>Uygulanabilir bir ar\u015fiv stratejisi i\u00e7in yedi ad\u0131m<\/h2>\n<h3>1. Belgelerin ve sorumlular\u0131n envanterini \u00e7\u0131kar\u0131n<\/h3>\n<p>\u00d6nce mevcut durumu g\u00f6r\u00fcn\u00fcr hale getirin. Ortak diskleri, i\u015f uygulamalar\u0131n\u0131, e-posta kutular\u0131n\u0131, yerel bilgisayarlar\u0131 ve ka\u011f\u0131t depolar\u0131n\u0131 inceleyin. Her belge grubu i\u00e7in t\u00fcr, sorumlu ki\u015fi veya birim, konum, eri\u015fim s\u0131kl\u0131\u011f\u0131 ve bilinen saklama gerekliliklerini kaydedin. Uzak ekiplerde veya d\u0131\u015f hizmet sa\u011flay\u0131c\u0131larda tutulan belgeleri de kapsama al\u0131n.<\/p>\n<p>Belgenin ya\u015f\u0131na bakarak karar vermeyin. Eski bir s\u00f6zle\u015fme halen y\u00fcr\u00fcrl\u00fckte olabilir; yak\u0131n zamanda olu\u015fturulmu\u015f bir proje dosyas\u0131 ise kapanm\u0131\u015f olabilir. S\u00fcre\u00e7 sahibi, hangi i\u00e7eri\u011fin aktif kalaca\u011f\u0131n\u0131, hangisinin ar\u015fivlenece\u011fini ve hangisinin onayl\u0131 kald\u0131rma s\u00fcrecine girebilece\u011fini do\u011frulamal\u0131d\u0131r.<\/p>\n<p>Benzer dosya adlar\u0131, iki belgenin ayn\u0131 oldu\u011funu kan\u0131tlamaz. Birini silmeden \u00f6nce imzalar\u0131, ekleri ve onay durumunu kar\u015f\u0131la\u015ft\u0131r\u0131n. Envanter s\u0131ras\u0131nda belirsiz belgeleri ayr\u0131 bir inceleme listesine almak, h\u0131zl\u0131 bir temizlik u\u011fruna i\u015fin dayana\u011f\u0131n\u0131 kaybetmekten daha y\u00f6netilebilir bir y\u00f6ntemdir.<\/p>\n<h3>2. Saklama takvimini ve istisnalar\u0131 belirleyin<\/h3>\n<p>Takvimde yaln\u0131zca bir y\u0131l say\u0131s\u0131 bulunmamal\u0131d\u0131r. Belge kategorisi, saklama s\u00fcresi, s\u00fcreyi ba\u015flatan olay, kural\u0131n sahibi ve s\u00fcre sonunda yap\u0131lacak i\u015flem birlikte tan\u0131mlanmal\u0131d\u0131r. Ayr\u0131ca kural\u0131n ne zaman g\u00f6zden ge\u00e7irilece\u011fini ve istisnay\u0131 kimin onaylayaca\u011f\u0131n\u0131 yaz\u0131n. S\u00f6zle\u015fmenin sona ermesi veya dosyan\u0131n kapanmas\u0131 ba\u015flang\u0131\u00e7 olay\u0131 olabilir; y\u00fckleme tarihi her zaman do\u011fru se\u00e7im de\u011fildir.<\/p>\n<p>T\u00fcm finans belgeleri i\u00e7in evrensel bir yedi y\u0131l kural\u0131 veya b\u00fct\u00fcn s\u00f6zle\u015fmeler i\u00e7in s\u00fcresiz saklama varsay\u0131m\u0131 kullanmay\u0131n. \u00d6rne\u011fin e\u011fitim amac\u0131yla \u201cproje kapand\u0131ktan sonra iki y\u0131l\u201d \u015feklinde varsay\u0131msal bir s\u00fcre se\u00e7ilebilir. Bunun yaln\u0131zca \u00f6rnek oldu\u011funu belirtin ve ger\u00e7ek belgelere uygulamadan \u00f6nce onayl\u0131, ilgili gerekliliklerle kontrol edilmi\u015f kuralla de\u011fi\u015ftirin.<\/p>\n<p>A\u00e7\u0131k bir dava, denetim veya \u00e7\u00f6z\u00fcmlenmemi\u015f bir konu silmeden \u00f6nce istisna incelemesi gerektirebilir. \u0130stisnan\u0131n gerek\u00e7esi, sahibi ve yeniden de\u011ferlendirme tarihi bulunmal\u0131d\u0131r. AB GDPR h\u00fck\u00fcmleri ilgili i\u015fleme i\u00e7in ge\u00e7erliyse ki\u015fisel verilerin saklanmas\u0131n\u0131n s\u0131n\u0131rland\u0131r\u0131lmas\u0131 da dikkate al\u0131n\u0131r. Ucuz depolama, tek ba\u015f\u0131na s\u0131n\u0131rs\u0131z saklama gerek\u00e7esi de\u011fildir. <a href=\"https:\/\/commission.europa.eu\/law\/law-topic\/data-protection\/information-business-and-organisations\/principles-gdpr_en\">Avrupa Komisyonunun GDPR ilkeleri a\u00e7\u0131klamas\u0131 \u0130ngilizcedir<\/a>.<\/p>\n<h3>3. Saklama ortam\u0131n\u0131 se\u00e7in ve g\u00f6revleri payla\u015f\u0131n<\/h3>\n<p>Yerel sunucu kullanmak; donan\u0131m, g\u00fcncelleme, kapasite, g\u00fcvenlik ve kurtarma i\u015flerini \u00fcstlenmek anlam\u0131na gelir. Bulut hizmeti farkl\u0131 konumlardan eri\u015fimi kolayla\u015ft\u0131rabilir ve kendi donan\u0131m\u0131n\u0131za duydu\u011funuz ihtiyac\u0131 azaltabilir. Her iki durumda da do\u011fru s\u0131n\u0131fland\u0131rma, kullan\u0131c\u0131 y\u00f6netimi ve saklama kararlar\u0131 i\u00e7in kurulu\u015f i\u00e7inde sorumlular gerekir.<\/p>\n<p>Arama olanaklar\u0131n\u0131, veri d\u0131\u015fa aktarmay\u0131, eri\u015filebilirli\u011fi, gerekli ba\u011flant\u0131lar\u0131 ve hizmet de\u011fi\u015fikli\u011finde belgelerin nas\u0131l ta\u015f\u0131naca\u011f\u0131n\u0131 de\u011ferlendirin. Teknik ekip ile belge sahiplerini ayn\u0131 karar s\u00fcrecine dahil edin. Karma ar\u015fivde fiziksel konumun kayd\u0131n\u0131 kimin g\u00fcncelleyece\u011fini de belirleyin.<\/p>\n<p>G\u00fcnl\u00fck i\u015fleyi\u015fi somutla\u015ft\u0131r\u0131n: dosya a\u00e7\u0131lmad\u0131\u011f\u0131nda kim ara\u015ft\u0131racak, eri\u015fim kesildi\u011finde \u00e7al\u0131\u015fan kime ba\u015fvuracak, geri getirilen i\u00e7eri\u011fin taml\u0131\u011f\u0131n\u0131 kim kontrol edecek? Sa\u011flay\u0131c\u0131n\u0131n altyap\u0131s\u0131 bu i\u00e7 g\u00f6rev da\u011f\u0131l\u0131m\u0131n\u0131n yerine ge\u00e7mez. Ar\u015fivin kullan\u0131labilirli\u011fi hem teknik hizmete hem de kurulu\u015fun s\u00fcre\u00e7lerine ba\u011fl\u0131d\u0131r.<\/p>\n<h3>4. Taray\u0131n, b\u00fct\u00fcnl\u00fc\u011f\u00fc kontrol edin ve indeksleyin<\/h3>\n<p>Toplu taramaya ba\u015flamadan \u00f6nce bir belgeyi veya dosyay\u0131 olu\u015fturan par\u00e7alar\u0131 tan\u0131mlay\u0131n. Sayfa s\u0131ras\u0131n\u0131, okunabilirli\u011fi, arka y\u00fczleri, imzalar\u0131 ve ekleri kontrol edin. Soluk bir tutar ya da atlanm\u0131\u015f bir ek, sonradan belgenin anla\u015f\u0131lmas\u0131n\u0131 engelleyebilir. Kontrol\u00fc kimin yapaca\u011f\u0131n\u0131 ve ba\u015far\u0131s\u0131z taraman\u0131n nas\u0131l tekrarlanaca\u011f\u0131n\u0131 belirleyin.<\/p>\n<p>\u00dcstveriler ger\u00e7ek arama ihtiya\u00e7lar\u0131n\u0131 desteklemelidir: belge t\u00fcr\u00fc, i\u015f orta\u011f\u0131, proje veya dosya numaras\u0131, sorumlu ki\u015fi ve saklama s\u00fcresini ba\u015flatan tarih gibi. Ortak de\u011ferler ve tutarl\u0131 etiketler kullan\u0131n. M\u00fc\u015fterinin ad\u0131 de\u011fi\u015fse bile sabit bir m\u00fc\u015fteri numaras\u0131, eski s\u00f6zle\u015fmelere eri\u015fimi koruyabilir. Ayn\u0131 a\u00e7\u0131klama d\u00fczeni elektronik ortamda do\u011fan dosyalara da uygulanmal\u0131d\u0131r.<\/p>\n<p>Folderit OCR, desteklenen metin belgeleri ile PDF, PNG ve JPG dosyalar\u0131ndaki metni i\u00e7erik aramas\u0131 i\u00e7in indeksler. Tarama ayr\u0131 bir i\u015flemdir; OCR, taranan g\u00f6r\u00fcnt\u00fcy\u00fc d\u00fczenleme veya dosya bi\u00e7imini d\u00f6n\u00fc\u015ft\u00fcrme garantisi de\u011fildir. Ayr\u0131nt\u0131lar i\u00e7in <a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/folderit-ocr-destegi-sunuyor-mu\/\">Folderit OCR a\u00e7\u0131klamas\u0131n\u0131<\/a> inceleyin. PDF\/A, kurumun bi\u00e7im politikas\u0131nda tercih edilebilir; bu tercih Folderit\u2019in otomatik d\u00f6n\u00fc\u015f\u00fcm veya PDF\/A do\u011frulamas\u0131 yapt\u0131\u011f\u0131 anlam\u0131na gelmez.<\/p>\n<h3>5. Eri\u015fim izinlerini ve g\u00fcvenlik \u00f6nlemlerini d\u00fczenleyin<\/h3>\n<p>Her kullan\u0131c\u0131ya ayn\u0131 yetkiyi vermek yerine g\u00f6rev i\u00e7in gerekli eri\u015fimi tan\u0131mlay\u0131n. Folderit\u2019te Previewer desteklenen dosyalar\u0131 yaln\u0131zca \u00f6nizler; Viewer okuma ve indirmeye izin verir. Editor, silme dahil daha geni\u015f \u00e7al\u0131\u015fma yetkilerine sahiptir. Tailor plan\u0131nda ayr\u0131nt\u0131l\u0131 \u00f6zel izinler bulunur. <a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/erisim-izin-duzeyleri\/\">Eri\u015fim izin d\u00fczeylerini<\/a> inceleyin ve yetkileri ilgili kaynak \u00fczerinde deneyin.<\/p>\n<p>Y\u00f6neticiler iki fakt\u00f6rl\u00fc kimlik do\u011frulama, parola politikalar\u0131 ve izin verilen IP adresleri veya CIDR aral\u0131klar\u0131n\u0131 yap\u0131land\u0131rabilir. <a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/guvenlik-politikasi-ayarlama\/\">G\u00fcvenlik politikas\u0131 ayarlar\u0131<\/a> bu se\u00e7enekleri a\u00e7\u0131klar. Veri \u015fifreleme, g\u00fcvenli ba\u011flant\u0131lar ve hesap g\u00fcvenli\u011fi ayarlar\u0131 birbirini tamamlayan koruma katmanlar\u0131d\u0131r. <a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/folderit-ne-kadar-guvenli\/\">Folderit g\u00fcvenlik a\u00e7\u0131klamas\u0131<\/a> daha fazla bilgi verir.<\/p>\n<p><a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/belge-ve-klasor-denetim-izleri\/\">Belge ve klas\u00f6r denetim izleri<\/a>, olaylar\u0131 ve zaman bilgilerini incelemeye yard\u0131mc\u0131 olur. Kay\u0131tta kullan\u0131c\u0131 ad\u0131 veya herkese a\u00e7\u0131k ba\u011flant\u0131 ziyaretinde bunun yerine IP adresi bulunabilir. Bu bilgilere eri\u015fim de izinlere ba\u011fl\u0131d\u0131r. Denetim izi, bir faaliyeti ara\u015ft\u0131rmay\u0131 destekler; tek ba\u015f\u0131na hukuki kabul edilebilirlik garantisi olu\u015fturmaz.<\/p>\n<h3>6. Onaylanan kurallar\u0131 test ederek otomatikle\u015ftirin<\/h3>\n<p>Folderit\u2019te saklama otomasyonu Medium ve Tailor planlar\u0131nda bulunur. Y\u00f6netici klas\u00f6r i\u00e7in etkin saklama s\u00fcresini belirler; geli\u015fmi\u015f ayarlarda ba\u015flang\u0131\u00e7 olarak bir tarih \u00fcstveri alan\u0131, Retention Start Date Field, se\u00e7ilebilir. S\u00fcre sonunda i\u00e7erik bir ar\u015fiv klas\u00f6r\u00fcne ta\u015f\u0131nabilir, geri d\u00f6n\u00fc\u015f\u00fcm kutusuna g\u00f6nderilebilir veya kal\u0131c\u0131 olarak silinebilir. Ar\u015five ta\u015f\u0131rken klas\u00f6r hiyerar\u015fisi korunabilir.<\/p>\n<p>Kural\u0131n alt klas\u00f6rlere uygulan\u0131p uygulanmayaca\u011f\u0131na karar verin. Dosya veya klas\u00f6r d\u00fczeyindeki istisnalar \u00f6zel etkin s\u00fcre kullanabilir ya da s\u00fcresiz tutmak i\u00e7in kural devre d\u0131\u015f\u0131 b\u0131rak\u0131labilir. Bu istisna kendi ba\u015f\u0131na hukuki muhafaza olarak sunulmamal\u0131d\u0131r. Kurulum i\u00e7in <a href=\"https:\/\/www.folderit.com\/tr\/knowledge-base\/saklama-suresini-otomatiklestirme\/\">saklama s\u00fcresini otomatikle\u015ftirme a\u00e7\u0131klamas\u0131n\u0131<\/a> kullan\u0131n.<\/p>\n<p>\u00d6nce farkl\u0131 ba\u015flang\u0131\u00e7 tarihlerini, hedefleri ve istisnalar\u0131 \u00f6rnek belgelerle test edin. Silme i\u00e7eren kurallardan \u00f6nce a\u00e7\u0131k konular\u0131 ve gerekli onaylar\u0131 kontrol edin. Saklama biti\u015f s\u00fctunu ile Dashboard &amp; Reports izlemeye yard\u0131mc\u0131 olur. Otomasyon yap\u0131land\u0131r\u0131lan karar\u0131 uygular; her belgeyi kendili\u011finden do\u011fru kategoriye ay\u0131rmaz ve hatal\u0131 \u00fcstveriyi d\u00fczeltmez.<\/p>\n<h3>7. Bulunabilirli\u011fi ve kurallar\u0131 d\u00fczenli olarak s\u0131nay\u0131n<\/h3>\n<p>Yetkili bir \u00e7al\u0131\u015fandan eski bir s\u00f6zle\u015fmeyi m\u00fc\u015fteri ve dosya numaras\u0131yla bulmas\u0131n\u0131, esas s\u00fcr\u00fcm\u00fc a\u00e7mas\u0131n\u0131 ve ekleri do\u011frulamas\u0131n\u0131 isteyin. Ge\u00e7en s\u00fcreyi ve kar\u015f\u0131la\u015f\u0131lan engelleri kaydedin. Arama sonucunda bir dosyan\u0131n g\u00f6r\u00fcnmesi, do\u011fru ve tam belgeye ula\u015f\u0131ld\u0131\u011f\u0131n\u0131 tek ba\u015f\u0131na g\u00f6stermez.<\/p>\n<p>Ad\u0131 de\u011fi\u015fen bir m\u00fc\u015fteri veya devredilen bir proje, faydal\u0131 kontrol \u00f6rnekleridir. Sadece taslak bulunuyorsa s\u00fcre\u00e7 sahibi imzal\u0131 n\u00fcshan\u0131n nerede oldu\u011funu ara\u015ft\u0131rmal\u0131d\u0131r. Eksik \u00fcstveriyle eksik belgenin farkl\u0131 sorunlar oldu\u011funu ay\u0131rt edin. \u0130lki a\u00e7\u0131klama d\u00fczeniyle, ikincisi i\u015f s\u00fcrecinin incelenmesiyle \u00e7\u00f6z\u00fclebilir.<\/p>\n<p>\u00c7al\u0131\u015fan ayr\u0131ld\u0131\u011f\u0131nda sorumlulu\u011fu devredin ve gereksiz eri\u015fimi kald\u0131r\u0131n. Politikalar de\u011fi\u015fince istisnalar\u0131 yeniden inceleyin; eskiyen dosya bi\u00e7imleri i\u00e7in plan yap\u0131n. Yedekten geri y\u00fcklemeyi ar\u015fiv aramas\u0131ndan ayr\u0131 test edin. Her bulguya sorumlu ki\u015fi ve tamamlanma tarihi atay\u0131n ki kontrol sonu\u00e7lar\u0131 uygulamaya d\u00f6n\u00fc\u015fs\u00fcn.<\/p>\n<h2>Envanterde de\u011ferlendirebilece\u011finiz on iki belge grubu<\/h2>\n<p>A\u015fa\u011f\u0131daki liste ba\u015flang\u0131\u00e7 noktas\u0131d\u0131r. Her belgenin ar\u015fivlenmesi gerekti\u011fi veya bir grubun tamam\u0131na ayn\u0131 s\u00fcre ve izinlerin uygulanaca\u011f\u0131 anlam\u0131na gelmez.<\/p>\n<ul>\n<li><strong>Hukuki belgeler:<\/strong> s\u00f6zle\u015fmeler, anla\u015fmalar, uyum kay\u0131tlar\u0131 ve hukuki yaz\u0131\u015fmalar.<\/li>\n<li><strong>Finans belgeleri:<\/strong> faturalar, makbuzlar, mali tablolar, vergi kay\u0131tlar\u0131 ve denetim raporlar\u0131.<\/li>\n<li><strong>\u0130nsan kaynaklar\u0131:<\/strong> bordrolar, performans de\u011ferlendirmeleri, \u0130K politikalar\u0131 ve prosed\u00fcrleri.<\/li>\n<li><strong>Yaz\u0131\u015fmalar:<\/strong> e-postalar, mektuplar ve kurum i\u00e7i notlar; gerekli ekleri ve ba\u011flamlar\u0131yla birlikte.<\/li>\n<li><strong>Raporlar:<\/strong> ara\u015ft\u0131rmalar, teklifler ve fizibilite \u00e7al\u0131\u015fmalar\u0131.<\/li>\n<li><strong>Kurum politikalar\u0131:<\/strong> politikalar, prosed\u00fcrler ve el kitaplar\u0131; ilgili s\u00fcr\u00fcm bilgileriyle birlikte.<\/li>\n<li><strong>M\u00fc\u015fteri kay\u0131tlar\u0131:<\/strong> sipari\u015fler, m\u00fc\u015fteri s\u00f6zle\u015fmeleri ve geri bildirimler.<\/li>\n<li><strong>Fikri m\u00fclkiyet:<\/strong> patentler, markalar, telif hakk\u0131 kay\u0131tlar\u0131 ve lisans s\u00f6zle\u015fmeleri.<\/li>\n<li><strong>E\u011fitim kay\u0131tlar\u0131:<\/strong> not d\u00f6k\u00fcmleri, \u00f6\u011frenci kay\u0131tlar\u0131 ve e\u011fitim politikalar\u0131.<\/li>\n<li><strong>Proje belgeleri:<\/strong> proje planlar\u0131, raporlar ve toplant\u0131 tutanaklar\u0131.<\/li>\n<li><strong>Teknik belgeler:<\/strong> k\u0131lavuzlar, m\u00fchendislik belgeleri ve \u00e7izimler.<\/li>\n<li><strong>\u00c7evre ve g\u00fcvenlik:<\/strong> g\u00fcvenlik prosed\u00fcrleri, olay raporlar\u0131 ve sertifikalar.<\/li>\n<\/ul>\n<h2>\u00d6nce k\u00fc\u00e7\u00fck ama eksiksiz bir s\u00fcreci kurun<\/h2>\n<p>Bir belge grubuyla ba\u015flay\u0131n. Sorumluyu, \u00fcstverileri ve saklama kararlar\u0131n\u0131 belirleyip belgenin al\u0131nmas\u0131ndan son i\u015fleme kadar b\u00fct\u00fcn yolu deneyin. \u00c7al\u0131\u015fanlar do\u011fru i\u00e7eri\u011fi ba\u011f\u0131ms\u0131z olarak bulup anlayabiliyorsa geni\u015flemek i\u00e7in sa\u011flam bir temeliniz vard\u0131r. Yeni gruplara ge\u00e7erken ayarlar\u0131 do\u011frudan kopyalamak yerine o grubun ihtiyac\u0131n\u0131 yeniden de\u011ferlendirin.<\/p>\n<p><a href=\"https:\/\/my.folderit.com\/signup\/\">Folderit\u2019i deneyin<\/a> ve se\u00e7ti\u011finiz d\u00fczenin ger\u00e7ek i\u015f ak\u0131\u015f\u0131n\u0131z\u0131 temsil eden \u00f6rneklerde nas\u0131l \u00e7al\u0131\u015ft\u0131\u011f\u0131n\u0131 g\u00f6r\u00fcn.<\/p>\n<p>\u00d6zg\u00fcn \u0130ngilizce makalede yer alan video:<\/p>\n<div class=\"folderit-video\"><iframe allowfullscreen=\"\" height=\"315\" loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/mLHLuybkYLw\" title=\"Folderit tan\u0131t\u0131m\u0131 (\u0130ngilizce)\" width=\"560\"><\/iframe><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Belge ar\u015fivlemeyi yedi ad\u0131mda planlay\u0131n: belge envanteri, saklama s\u00fcreleri, tarama, eri\u015fim izinleri, otomasyon ve d\u00fczenli kontroller.<\/p>\n","protected":false},"author":3,"featured_media":100929,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1345],"tags":[],"class_list":["post-101643","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-tr"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Belge ar\u015fivleme: d\u00fczenli bir ar\u015fiv i\u00e7in yedi ad\u0131m<\/title>\n<meta name=\"description\" content=\"Belge ar\u015fivlemeyi yedi ad\u0131mda planlay\u0131n: belge envanteri, saklama s\u00fcreleri, tarama, eri\u015fim izinleri, otomasyon ve d\u00fczenli kontroller.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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