{"id":92424,"date":"2026-11-03T12:25:58","date_gmt":"2026-11-03T10:25:58","guid":{"rendered":"https:\/\/www.folderit.com\/?p=92424"},"modified":"2026-11-03T12:25:59","modified_gmt":"2026-11-03T10:25:59","slug":"dokumentu-glabasanas-politika-paraugs","status":"publish","type":"post","link":"https:\/\/www.folderit.com\/lv\/blog\/dokumentu-glabasanas-politika-paraugs\/","title":{"rendered":"Dokumentu glab\u0101\u0161anas politika: paraugs un kontrolsaraksts"},"content":{"rendered":"<style>.folderit-priority-guide .table-hint{display:none}@media(max-width:850px){.folderit-priority-guide table.policy-table{min-width:800px}.folderit-priority-guide .table-hint{display:block;font-size:15px;color:#666;margin-bottom:-.7em}.folderit-priority-guide .table-hint::before{content:\"\u2194 \";color:#5144a2}}<\/style>\n<style>.folderit-priority-guide table.policy-table{table-layout:fixed}<\/style>\n<style>.folderit-priority-guide{color:#333;font-size:18px;line-height:1.72;overflow-wrap:anywhere}.folderit-priority-guide p{margin:0 0 1.2em}.main-content .folderit-priority-guide h2{font-size:clamp(24px,2.4vw,30px);line-height:1.3;margin:1.8em 0 .75em}.main-content .folderit-priority-guide h3{font-size:22px;line-height:1.35;margin:1.4em 0 .6em}.folderit-priority-guide li{margin-bottom:.6em}.folderit-priority-guide code{white-space:normal;overflow-wrap:anywhere;font-size:.9em}.folderit-priority-guide figure{margin:1.7em 0}.folderit-priority-guide img{max-width:100%;height:auto}.folderit-priority-guide figcaption{font-size:15px;line-height:1.5;color:#666;margin-top:10px}.folderit-priority-guide .table-wrap{max-width:100%;overflow-x:auto;margin:1.5em 0}.folderit-priority-guide table{width:100%;border-collapse:collapse;font-size:16px;line-height:1.5}.folderit-priority-guide th,.folderit-priority-guide td{text-align:left;vertical-align:top;padding:13px 14px;border:1px solid #dedbe7}.folderit-priority-guide th{background:#f5f3fb}.folderit-priority-guide a{color:#4941a5;text-underline-offset:3px}@media(max-width:600px){.folderit-priority-guide{font-size:17px}.folderit-priority-guide table{font-size:15px}.folderit-priority-guide th,.folderit-priority-guide td{padding:10px}.folderit-priority-guide h2{margin-top:1.6em}}@media (min-width:992px) and (max-width:1399px){body:has(.folderit-priority-guide) .navbar .navbar-nav a{font-size:16px!important}}<\/style>\n<div class=\"folderit-priority-guide\">\n<p>Dokumentu glab\u0101\u0161anas politika nosaka, k\u0101dus ierakstus j\u016bsu organiz\u0101cija glab\u0101, k\u0101p\u0113c t\u0101 tos glab\u0101, cik ilgi tie ir nepiecie\u0161ami un kur\u0161 at\u013cauj to izn\u012bcin\u0101\u0161anu. Politika nosaka noteikumus; saglab\u0101\u0161anas grafiks tos piem\u0113ro atsevi\u0161\u0137\u0101m ierakstu kategorij\u0101m.<\/p>\n<p>Piel\u0101gojiet \u0161o paraugu kop\u0101 ar dokumentu p\u0101rvald\u012bbas, juridisk\u0101s jomas, datu aizsardz\u012bbas un biznesa procesu atbild\u012bgajiem. Tas nenosaka vienu univers\u0101lu termi\u0146u. P\u0113c politikas apstiprin\u0101\u0161anas skatiet <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">glab\u0101\u0161anas ievie\u0161anas ce\u013cvedi dokumentu p\u0101rvald\u012bbas sist\u0113m\u0101<\/a>.<\/p>\n<h2>Dokumentu glab\u0101\u0161anas politikas veidne<\/h2>\n<h3>M\u0113r\u0137is un darb\u012bbas joma<\/h3>\n<p>Defin\u0113jiet aptvert\u0101s uz\u0146\u0113m\u0113jdarb\u012bbas vien\u012bbas, atra\u0161an\u0101s vietas, ierakstu kategorijas un sist\u0113mas. Iek\u013caujiet pap\u012bra ierakstus, e-pastu, kop\u012bgos diskus, m\u0101ko\u0146a lietojumprogrammas, eksport\u0113tos failus un atbilsto\u0161as \u200b\u200bkopijas ier\u012bc\u0113s. Identific\u0113jiet autoritat\u012bvo kopiju, ja ieraksti past\u0101v vair\u0101k\u0101s viet\u0101s.<\/p>\n<h3>Atbild\u012bba<\/h3>\n<p>Nor\u012bkojiet par politiku atbild\u012bgo, t\u0101s apstiprin\u0101t\u0101ju un atbild\u012bgos par katru dokumentu kategoriju. Nosakiet, kas uztur termi\u0146u sarakstu, piem\u0113ro tehniskos iestat\u012bjumus, p\u0101rskata iz\u0146\u0113mumus un at\u013cauj izn\u012bcin\u0101\u0161anu. Nor\u0101diet kontaktpersonu jaut\u0101jumiem un iesp\u0113jamu k\u013c\u016bdu zi\u0146o\u0161anai.<\/p>\n<h3>Glab\u0101\u0161anas termi\u0146u saraksts<\/h3>\n<p>Katrai kategorijai aizpildiet atsevi\u0161\u0137u ierakstu. Piem\u0113ri par\u0101da risin\u0101mos jaut\u0101jumus, nevis ties\u012bbu aktos noteiktus termi\u0146us.<\/p>\n<p class=\"table-hint\">Ritiniet tabulu s\u0101niski, lai sal\u012bdzin\u0101tu visas \u010detras kolonnas.<\/p>\n<div class=\"table-wrap\" role=\"region\" tabindex=\"0\">\n<table class=\"policy-table\">\n<thead>\n<tr>\n<th>Ierakstu kategorija<\/th>\n<th>Nosak\u0101mais s\u0101kuma notikums<\/th>\n<th>P\u0101rbaud\u0101mais pamats<\/th>\n<th>Atbild\u012bgais un gala darb\u012bba<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Finan\u0161u un nodok\u013cu uzskaite<\/td>\n<td>Attiec\u012bgais iesnieg\u0161anas, zi\u0146o\u0161anas vai dar\u012bjuma notikums.<\/td>\n<td>Piem\u0113rojamie nodok\u013cu un gr\u0101matved\u012bbas noteikumi jurisdikcij\u0101.<\/td>\n<td>Finanses; apstiprin\u0101ta p\u0101rskat\u012b\u0161anas vai izn\u012bcin\u0101\u0161anas darb\u012bba.<\/td>\n<\/tr>\n<tr>\n<td>L\u012bgumi<\/td>\n<td>Der\u012bguma termi\u0146\u0161, izbeig\u0161ana vai cits noteikts notikums.<\/td>\n<td>L\u012bgumu pras\u012bbas, noilguma termi\u0146i un nozares noteikumi.<\/td>\n<td>Juridisk\u0101s jomas vai l\u012bguma atbild\u012bgais; p\u0101rskat\u012b\u0161ana pirms izn\u012bcin\u0101\u0161anas.<\/td>\n<\/tr>\n<tr>\n<td>Nodarbin\u0101t\u012bbas ieraksti<\/td>\n<td>Konkr\u0113t\u0101 ieraksta notikums, piem\u0113ram, darba beigas.<\/td>\n<td>Nodarbin\u0101t\u012bbas, algas un priv\u0101tuma pras\u012bbas.<\/td>\n<td>Person\u0101la da\u013ca; p\u0101rskat\u012b\u0161ana un izn\u012bcin\u0101\u0161ana ar ierobe\u017eotu piek\u013cuvi.<\/td>\n<\/tr>\n<tr>\n<td>Politikas un apstiprin\u0101jumi<\/td>\n<td>Aizst\u0101\u0161ana, atsauk\u0161ana vai attiec\u012bg\u0101 procesa beigas.<\/td>\n<td>Darb\u012bbas pier\u0101d\u012b\u0161anas vajadz\u012bbas un piem\u0113rojamie nozares noteikumi.<\/td>\n<td>Par politiku atbild\u012bgais; kontrol\u0113ta arhiv\u0113\u0161ana vai izn\u012bcin\u0101\u0161ana.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>Katram ierakstam nor\u0101diet termi\u0146u, t\u0101 s\u0101kuma notikumu, jurisdikciju, avotu un p\u0101rbaudes datumu, biznesa pamatojumu, glab\u0101\u0161anas vietu, iz\u0146\u0113mumus, apstiprin\u0101t\u0101ju un p\u0101rskat\u012b\u0161anas datumu. No\u0161\u0137iriet juridisko minimumu no pamatota l\u0113muma glab\u0101t ilg\u0101k.<\/p>\n<h3>Saglab\u0101\u0161ana un iz\u0146\u0113mumi<\/h3>\n<p>Nosakiet, k\u0101 izdod, re\u0123istr\u0113, piem\u0113ro un atce\u013c nor\u0101d\u012bjumu saglab\u0101t dokumentus. Tam j\u0101aptver konkr\u0113tie dokumenti un atbild\u012bgie vis\u0101s sist\u0113m\u0101s. Aprakstiet parast\u0101s izn\u012bcin\u0101\u0161anas aptur\u0113\u0161anu, iz\u0146\u0113mumu apstiprin\u0101\u0161anu un neatrisin\u0101to gad\u012bjumu p\u0101rskat\u012b\u0161anu.<\/p>\n<h3>Izn\u012bcin\u0101\u0161ana un pier\u0101d\u012bjumi<\/h3>\n<p>Aprakstiet katra datu nes\u0113ja apstiprin\u0101\u0161anas un dro\u0161as izn\u012bcin\u0101\u0161anas procesu. Defin\u0113jiet pier\u0101d\u012bjumus, kas tiek saglab\u0101ti p\u0113c izn\u012bcin\u0101\u0161anas un dublik\u0101tu, eksporta un dubl\u0113jumu apstr\u0101di. Nor\u0101diet, k\u0101 tiek zi\u0146ots par nepareizu dz\u0113\u0161anu un k\u0101 tiek kontrol\u0113ta atjauno\u0161ana.<\/p>\n<h3>Apm\u0101c\u012bba un aktualiz\u0113\u0161ana<\/h3>\n<p>Padariet politiku pieejamu darbiniekiem un darbuz\u0146\u0113m\u0113jiem, kas apstr\u0101d\u0101 ierakstus. Iestatiet p\u0101rskat\u012b\u0161anas interv\u0101lu un pieprasiet p\u0101rskat\u012b\u0161anu p\u0113c attiec\u012bg\u0101m juridisk\u0101m, l\u012bgumisk\u0101m, organizatorisk\u0101m vai sist\u0113mas izmai\u0146\u0101m. Ierakstiet politikas apstiprin\u0101jumu un versiju v\u0113sturi.<\/p>\n<h2>Izv\u0113lieties periodus no piem\u0113rojamajiem noteikumiem<\/h2>\n<p>Nosaukumi, piem\u0113ram, GDPR, HIPAA vai nodok\u013cu ties\u012bbu akti, nav savstarp\u0113ji aizvietojami saglab\u0101\u0161anas grafiki. Nosakiet, vai noteikums attiecas uz organiz\u0101ciju un konkr\u0113to ierakstu. Pirms autom\u0101tisk\u0101s izn\u012bcin\u0101\u0161anas iestat\u012b\u0161anas l\u016bdziet atbild\u012bgajam juridiskajam vai ierakstu \u012bpa\u0161niekam atrisin\u0101t konfliktus.<\/p>\n<p>Eiropas Komisijas <a href=\"https:\/\/commission.europa.eu\/law\/law-topic\/data-protection\/information-business-and-organisations\/principles-gdpr_en\">VDAR principi (ang\u013cu valod\u0101)<\/a> saista personas datu glab\u0101\u0161anu ar m\u0113r\u0137i un juridiskajiem pien\u0101kumiem. Nosakiet p\u0101rskat\u012b\u0161anas vai dz\u0113\u0161anas termi\u0146us. Visa glab\u0101\u0161ana m\u016b\u017e\u012bgi nav univers\u0101ls risin\u0101jums.<\/p>\n<p>Konkr\u0113tam vari\u0101ciju piem\u0113ram <a href=\"https:\/\/www.irs.gov\/businesses\/small-businesses-self-employed\/how-long-should-i-keep-records\">IRS uzskaites vadl\u012bnij\u0101s (ASV, ang\u013cu valod\u0101)<\/a> ir izdal\u012bti vair\u0101ki ASV nodok\u013cu scen\u0101riji. Tur min\u0113tais septi\u0146u gadu periods autom\u0101tiski neattiecas uz visiem uz\u0146\u0113m\u0113jdarb\u012bbas ierakstiem vai valst\u012bm.<\/p>\n<h2>14 punktu politikas p\u0101rskat\u012b\u0161anas kontrolsaraksts<\/h2>\n<ol>\n<li><strong>Darb\u012bbas joma:<\/strong> visas attiec\u012bg\u0101s ent\u012btijas, atra\u0161an\u0101s vietas un ierakstu form\u0101ti ir nosaukti.<\/li>\n<li><strong>Uzskaite:<\/strong> komanda zina ofici\u0101lo dokumentu un kopiju atra\u0161an\u0101s vietas.<\/li>\n<li><strong>Atbild\u012bgie:<\/strong> katrai dokumentu kategorijai ir biznesa procesa atbild\u012bgais.<\/li>\n<li><strong>Jurisdikcija:<\/strong> katrs grafika ieraksts identific\u0113 piem\u0113rojamo juridisko kontekstu.<\/li>\n<li><strong>Avoti:<\/strong> saist\u012bbas ir dokument\u0113tas ar avotu un p\u0101rskata datumu.<\/li>\n<li><strong>S\u0101kuma notikums:<\/strong> katra termi\u0146a atskaite s\u0101kas no skaidri defin\u0113ta notikuma.<\/li>\n<li><strong>Ilgums:<\/strong> izv\u0113l\u0113tajam periodam ir apstiprin\u0101ts pamatojums.<\/li>\n<li><strong>Priv\u0101tums:<\/strong> nevajadz\u012bga personas datu glab\u0101\u0161ana tiek kritiski izv\u0113rt\u0113ta.<\/li>\n<li><strong>Saglab\u0101\u0161anas nor\u0101d\u012bjumi:<\/strong> iz\u0146\u0113mumi un izn\u012bcin\u0101\u0161anas aptur\u0113\u0161ana aptver visas atbilsto\u0161\u0101s kopijas.<\/li>\n<li><strong>Ties\u012bbas:<\/strong> noteikumus main\u012bt un dokumentus izn\u012bcin\u0101t var tikai pilnvarotas personas.<\/li>\n<li><strong>Izn\u012bcin\u0101\u0161ana:<\/strong> ir noteikta apstiprin\u0101\u0161ana, metode un pier\u0101d\u012bjumi.<\/li>\n<li><strong>Dubl\u0113jumkopijas un ier\u012bces:<\/strong> tiek risin\u0101ts kopiju der\u012bguma termi\u0146\u0161 un atjauno\u0161ana.<\/li>\n<li><strong>Apm\u0101c\u012bba:<\/strong> lietot\u0101ji zina, k\u0101 klasific\u0113t ierakstus un zi\u0146ot par probl\u0113m\u0101m.<\/li>\n<li><strong>P\u0101rskat\u012b\u0161ana:<\/strong> atbild\u012bgais, periodiskums un p\u0101rbaudes p\u0113c izmai\u0146\u0101m uztur politiku aktu\u0101lu.<\/li>\n<\/ol>\n<h2>Ieviesiet apstiprin\u0101to politiku<\/h2>\n<p>Folderit pal\u012bdz sak\u0101rtot dokumentus map\u0113s ar metadatiem, p\u0101rvald\u012bt piek\u013cuvi, piepras\u012bt politikas apstiprin\u0101\u0161anu vai izlas\u012b\u0161anas apliecin\u0101jumu un piem\u0113rot konfigur\u0113tas glab\u0101\u0161anas darb\u012bbas. Apstiprin\u0101to termi\u0146u sarakstu glab\u0101jiet atsevi\u0161\u0137i no programmat\u016bras iestat\u012bjumiem, lai katru noteikumu var\u0113tu saist\u012bt ar t\u0101 pamatu.<\/p>\n<p>Lai veiktu praktiskas darb\u012bbas, tostarp s\u0101kuma datuma laukus, mapju p\u0101rmanto\u0161anu un failu iz\u0146\u0113mumus, izpildiet m\u016bsu <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">dokumentu saglab\u0101\u0161anas ievie\u0161anas rokasgr\u0101matu<\/a>. Pirms pla\u0161u automatiz\u0113tu darb\u012bbu iesp\u0113jo\u0161anas p\u0101rbaudiet rezult\u0101tu, izmantojot nelielu testa kopu.<\/p>\n<p>Folderit <a href=\"https:\/\/www.folderit.com\/knowledge-base\/retention-automation\/\">glab\u0101\u0161anas automatiz\u0101cijas ce\u013cved\u012b<\/a> aprakst\u012bti s\u0101kuma datumi un gala darb\u012bbas. Publiskaj\u0101 pl\u0101nu sal\u012bdzin\u0101jum\u0101 \u0161\u012b funkcija ir iek\u013cauta Medium un Tailor. Pirms iesl\u0113g\u0161anas p\u0101rbaudiet vienumu un mapju tv\u0113rumu, datuma lauku un failu iz\u0146\u0113mumus. Mapes noteikums autom\u0101tiski neiestata atsevi\u0161\u0137u apak\u0161mapes noteikumu.<\/p>\n<p>Nedom\u0101jiet, ka saglab\u0101\u0161anas instrukcija autom\u0101tiski aptur katru programmat\u016bras noteikumu. Identific\u0113jiet ietekm\u0113tos ierakstus, kontrol\u0113jiet to saglab\u0101\u0161anas iestat\u012bjumus un piek\u013cuvi, re\u0123istr\u0113jiet iz\u0146\u0113mumu un p\u0101rbaudiet, vai parast\u0101 izn\u012bcin\u0101\u0161ana tos nevar no\u0146emt. Lietojiet apstiprin\u0101to procesu ar\u012b cit\u0101m sist\u0113m\u0101m, eksportam un dubl\u0113jumkopij\u0101m.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Nosakiet atbild\u012bgos, termi\u0146us, to s\u0101kuma notikumus un izn\u012bcin\u0101\u0161anu. Piel\u0101gojams politikas paraugs, dokumentu kategoriju tabula un 14 p\u0101rbaudes punkti.<\/p>\n","protected":false},"author":25,"featured_media":89965,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[831],"tags":[],"class_list":["post-92424","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-lv"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Dokumentu glab\u0101\u0161anas politikas paraugs | Folderit<\/title>\n<meta name=\"description\" content=\"Nosakiet atbild\u012bgos, termi\u0146us, to s\u0101kuma notikumus un izn\u012bcin\u0101\u0161anu. 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