{"id":78367,"date":"2026-08-12T16:07:58","date_gmt":"2026-08-12T13:07:58","guid":{"rendered":"https:\/\/www.folderit.com\/?page_id=78367"},"modified":"2026-11-02T11:21:50","modified_gmt":"2026-11-02T09:21:50","slug":"kas-ir-dokumentu-areja-kopigosana","status":"publish","type":"page","link":"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-dokumentu-areja-kopigosana\/","title":{"rendered":"Kas ir dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>Dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana<\/strong> ir kontrol\u0113ta failu izplat\u012b\u0161ana person\u0101m \u0101rpus j\u016bsu organiz\u0101cijas, piem\u0113ram, klientiem, auditoriem, darbuz\u0146\u0113m\u0113jiem vai pieg\u0101d\u0101t\u0101jiem. At\u0161\u0137ir\u012bb\u0101 no e-pasta pielikumiem p\u0101rvald\u012bta \u0101r\u0113ja kop\u012bgo\u0161ana katram dokumentam piem\u0113ro ties\u012bbas, beigu datumus un audit\u0101cijas pierakstus, saglab\u0101jot sensit\u012bvas inform\u0101cijas izsekojam\u012bbu p\u0113c t\u0101s nodo\u0161anas \u0101rpus iek\u0161\u0113j\u0101m sist\u0113m\u0101m.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Katrs uz\u0146\u0113mums kop\u012bgo dokumentus \u0101r\u0113ji: pied\u0101v\u0101jumus potenci\u0101lajiem klientiem, l\u012bgumus dar\u012bjumu partneriem, proced\u016bras auditoriem, ras\u0113jumus apak\u0161uz\u0146\u0113m\u0113jiem un ierakstus regulatoriem. Jaut\u0101jums nav, vai \u0101r\u0113ja kop\u012bgo\u0161ana notiek, bet vai t\u0101 notiek p\u0101rvald\u012bt\u0101 kan\u0101l\u0101 vai ar e-pasta pielikumiem un pat\u0113r\u0113t\u0101ju failu sait\u0113m, ko neviens nevar uzraudz\u012bt, ierobe\u017eot vai atsaukt.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Tas, vai l\u012bgums, proced\u016bra vai finan\u0161u ieraksts p\u0113c organiz\u0101cijas robe\u017eas \u0161\u0137\u0113rso\u0161anas paliek p\u0101rvald\u012bts vai k\u013c\u016bst par neizsekotu kopiju, kuru nekad nevar atsaukt, ir piln\u012bb\u0101 atkar\u012bgs no izmantot\u0101 kan\u0101la.<\/p>\n\n\n\n<h2 id=\"h-external-document-sharing-vs-email-attachments\" class=\"wp-block-heading\">Dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana sal\u012bdzin\u0101jum\u0101 ar e-pasta pielikumiem<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Faila nos\u016bt\u012b\u0161ana e-past\u0101 nodod kopijas kontroli sa\u0146\u0113m\u0113jam. Vi\u0146\u0161 var to p\u0101rs\u016bt\u012bt, redi\u0123\u0113t, glab\u0101t bez termi\u0146a un kop\u012bgot t\u0101l\u0101k, bet jums nav ierakstu par \u0161\u012bm darb\u012bb\u0101m. Ja v\u0113l\u0101k dokumentu p\u0101rskat\u0101t, sa\u0146\u0113m\u0113js turpina str\u0101d\u0101t ar novecoju\u0161o versiju. T\u0101 s\u0101kas l\u012bgumu str\u012bdi par jaut\u0101jumu \u201ckuru versiju m\u0113s parakst\u012bj\u0101m?\u201d, un t\u0101p\u0113c auditori atrod darbiniekus un pieg\u0101d\u0101t\u0101jus, kuri iev\u0113ro aizst\u0101tas proced\u016bras.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">P\u0101rvald\u012bta \u0101r\u0113ja kop\u012bgo\u0161ana darbojas cit\u0101di. Dokuments paliek vien\u0101 kontrol\u0113t\u0101 viet\u0101, bet \u0101r\u0113j\u0101 puse sa\u0146em piek\u013cuvi ar j\u016bsu noteiktiem nosac\u012bjumiem:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Ties\u012bbu l\u012bme\u0146i<\/strong>, piem\u0113ram, <a href=\"https:\/\/www.folderit.com\/blog\/introducing-preview-only-permission\/\">tikai priek\u0161skat\u012b\u0161ana<\/a>, piek\u013cuve ar at\u013cautu lejupiel\u0101di vai tikai aug\u0161upiel\u0101des piek\u013cuve failu sa\u0146em\u0161anai no tre\u0161aj\u0101m pus\u0113m<\/li>\n\n\n\n<li><strong>Laika ierobe\u017eojumi<\/strong>, lai ar darbuz\u0146\u0113m\u0113ju kop\u012bgota saite zaud\u0113tu sp\u0113ku sadarb\u012bbas beig\u0101s<\/li>\n\n\n\n<li><strong>Identit\u0101tes pras\u012bbas<\/strong>, kas piek\u013cuvi ierobe\u017eo l\u012bdz konkr\u0113t\u0101m e-pasta adres\u0113m, nevis ikvienam saites tur\u0113t\u0101jam<\/li>\n\n\n\n<li><strong>Versijas aktualit\u0101te<\/strong>, kas noz\u012bm\u0113, ka \u0101r\u0113j\u0101 puse vienm\u0113r redz jaun\u0101ko apstiprin\u0101to versiju, nevis novecoju\u0161u kopiju<\/li>\n\n\n\n<li><strong>Darb\u012bbu re\u0123istr\u0113\u0161ana<\/strong>, fiks\u0113jot, kur\u0161 un kad dokumentu skat\u012bjis vai lejupiel\u0101d\u0113jis<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Katra no \u0161\u012bm iesp\u0113j\u0101m balst\u0101s uz piek\u013cuves uztveri k\u0101 kaut ko pie\u0161\u0137iramu un atce\u013camu, nevis uz visiem laikiem nododamu, t\u0101p\u0113c <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-piekluves-tiesibas\/\">piek\u013cuves ties\u012bbas<\/a> ir jebkuras patiesi iedarb\u012bgas \u0101r\u0113j\u0101s kop\u012bgo\u0161anas politikas centr\u0101. Praktisk\u0101 at\u0161\u0137ir\u012bba par\u0101d\u0101s p\u0113c m\u0113ne\u0161iem. Izmantojot pielikumus, atbilde uz jaut\u0101jumu \u201ckam ir piek\u013cuve \u0161im l\u012bgumam?\u201d prasa mekl\u0113\u0161anu ies\u016btn\u0113s un cer\u0113\u0161anu. P\u0101rvald\u012btas kop\u012bgo\u0161anas gad\u012bjum\u0101 atbilde ir p\u0101rskats.<\/p>\n\n\n\n<h2 id=\"h-why-does-external-document-sharing-matter-for-compliance\" class=\"wp-block-heading\">K\u0101p\u0113c dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana ir svar\u012bga atbilst\u012bbai?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Normat\u012bvie ietvari \u0101r\u0113jo izplat\u012b\u0161anu uzskata par kontroles punktu, nevis v\u0113l\u0101k risin\u0101mu jaut\u0101jumu. ISO 9001 7.5.3. punkts prasa organiz\u0101cij\u0101m kontrol\u0113t dokument\u0113t\u0101s inform\u0101cijas izplat\u012b\u0161anu, piek\u013cuvi un izg\u016b\u0161anu, un \u0161is pien\u0101kums nebeidzas pie uz\u0146\u0113muma ugunsm\u016bra. T\u0101p\u0113c <a href=\"https:\/\/www.folderit.com\/lv\/blog\/iso-9001-dokumentu-kontrole-mvu\/\">ISO 9001 dokumentu kontrole<\/a> aptver gan \u0101r\u0113jos sa\u0146\u0113m\u0113jus, gan iek\u0161\u0113jos darbiniekus. <a href=\"https:\/\/www.folderit.com\/blog\/document-management-system-with-iso-27001\/\">ISO 27001<\/a> prasa inform\u0101cijas akt\u012bvu piek\u013cuves p\u0101rvald\u012bbu neatkar\u012bgi no to p\u0101rvieto\u0161an\u0101s. <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-dokumentu-atbilstiba-gdpr\/\">GDPR<\/a> nosaka j\u016bsu p\u0101rskatatbild\u012bbu par tre\u0161aj\u0101m pus\u0113m izpaustajiem personas datiem, tostarp sp\u0113ju pier\u0101d\u012bt, kas, ar ko un uz k\u0101da pamata kop\u012bgots.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Nekontrol\u0113ta \u0101r\u0113ja kop\u012bgo\u0161ana vienlaikus p\u0101rk\u0101pj visas \u0161\u012bs pras\u012bbas. Pieg\u0101d\u0101t\u0101jam e-past\u0101 nos\u016bt\u012bta proced\u016bra, kas kop\u0161 t\u0101 laika p\u0101rskat\u012bta divreiz, ir nekontrol\u0113ts dokuments aprit\u0113 \u2014 klasisks ISO neatbilst\u012bbu avots un iemesls, k\u0101p\u0113c <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-versiju-kontrole\/\">versiju kontrolei<\/a> j\u0101aptver vair\u0101k nek\u0101 tikai j\u016bsu lietot\u0101ji. Darbinieku datu izkl\u0101jlapa, kas labumu nodro\u0161in\u0101t\u0101jam nos\u016bt\u012bta ar person\u012bgu Dropbox saiti, ir gaid\u0101ms GDPR incidents, ko <a href=\"https:\/\/www.folderit.com\/blog\/how-document-management-systems-can-help-meet-gdpr-compliance\/\">GDPR pien\u0101kumiem izstr\u0101d\u0101ta dokumentu p\u0101rvald\u012bbas sist\u0113ma<\/a> b\u016btu nov\u0113rsusi. L\u012bgums, kas apspriests septi\u0146padsmit e-pasta pavedienos bez vienas noteico\u0161\u0101s versijas, ir juridisks risks, kas par\u0101d\u0101s tie\u0161i attiec\u012bbu pasliktin\u0101\u0161an\u0101s br\u012bd\u012b. T\u0101p\u0113c <a href=\"https:\/\/www.folderit.com\/lv\/ligumu-parvaldibas-programmatura\/\">l\u012bgumu p\u0101rvald\u012bbu<\/a> un \u0101r\u0113j\u0101s kop\u012bgo\u0161anas kontroli bie\u017ei izv\u0113rt\u0113 kop\u0101.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Audit\u0101cijas aspekts darbojas ar\u012b otr\u0101 virzien\u0101: \u0101r\u0113jiem auditoriem pa\u0161iem nepiecie\u0161ama piek\u013cuve dokumentiem, un t\u0101s pie\u0161\u0137ir\u0161ana p\u0101rvald\u012bt\u0101, tikai las\u0101m\u0101, laik\u0101 ierobe\u017eot\u0101 kan\u0101l\u0101 ir \u0101tr\u0101ka un dro\u0161\u0101ka nek\u0101 ZIP failu apkopo\u0161ana vai kop\u012bg\u0101 diska izr\u0101d\u012b\u0161ana. <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-auditacijas-pieraksti-dokumentu-parvaldiba\/\">Audit\u0101cijas pieraksti<\/a> tad nodro\u0161ina pier\u0101d\u012bjumus j\u016bsu viet\u0101, un organiz\u0101cijas, kas to p\u0101rvalda labi, p\u0101rv\u0113r\u0161 sagatavo\u0161anos auditam no steigas par ties\u012bbu mai\u0146u.<\/p>\n\n\n\n<h2 id=\"h-how-external-document-sharing-works-in-a-dms\" class=\"wp-block-heading\">K\u0101 dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana darbojas DMS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">M\u016bsdien\u012bga <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/kas-ir-dms-sistema\/\">dokumentu p\u0101rvald\u012bbas sist\u0113ma<\/a> piem\u0113ro \u0101r\u0113jiem sa\u0146\u0113m\u0113jiem t\u0101du pa\u0161u p\u0101rvald\u012bbu k\u0101 iek\u0161\u0113jiem lietot\u0101jiem. Piem\u0113ram, Folderit dokumentu kontrolieris <a href=\"https:\/\/www.folderit.com\/knowledge-base\/sharing-files-folders-sections-or-accounts\/\">kop\u012bgo mapi<\/a> ar apstiprin\u0101tiem ras\u0113jumiem apak\u0161uz\u0146\u0113m\u0113jam, pie\u0161\u0137irot tikai priek\u0161skat\u012b\u0161anas piek\u013cuvi ar beigu datumu, savuk\u0101rt audit\u0101cijas pieraksti re\u0123istr\u0113 katru skat\u012bjumu un lejupiel\u0101di ar laika z\u012bmogu. Kad kontrolieris ras\u0113jumu p\u0101rskata un atk\u0101rtoti apstiprina, apak\u0161uz\u0146\u0113m\u0113js autom\u0101tiski redz jauno versiju bez atk\u0101rtotas s\u016bt\u012b\u0161anas un riska turpin\u0101t darbu p\u0113c novecoju\u0161a faila.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Tas pats meh\u0101nisms apstr\u0101d\u0101 ien\u0101ko\u0161os dokumentus. Tikai aug\u0161upiel\u0101des piek\u013cuve \u013cauj \u0101r\u0113j\u0101m pus\u0113m iesniegt failus, piem\u0113ram, pieg\u0101d\u0101t\u0101ju sertifik\u0101tus, parakst\u012btus l\u012bgumus vai ievad\u012b\u0161anas darb\u0101 dokumentus, tie\u0161i struktur\u0113t\u0101 viet\u0101 ar noteikt\u0101m ties\u012bb\u0101m, nevis izkais\u012bt tos pa ies\u016btn\u0113m. Ja iesniegumiem nepiecie\u0161ama parakst\u012b\u0161ana, nevis tikai glab\u0101\u0161ana, <a href=\"https:\/\/www.folderit.com\/knowledge-base\/e-signing\/\">elektronisk\u0101s parakst\u012b\u0161anas darba pl\u016bsmas<\/a> saglab\u0101 parakst\u012bto versiju un t\u0101s apstiprin\u0101\u0161anas ierakstu taj\u0101 pa\u0161\u0101 kontrol\u0113taj\u0101 viet\u0101, kur ori\u0123in\u0101ls.<\/p>\n\n\n\n<h2 id=\"h-external-document-sharing-and-the-document-lifecycle\" class=\"wp-block-heading\">Dokumentu \u0101r\u0113ja kop\u012bgo\u0161ana un dokumenta dz\u012bves cikls<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Iek\u0161\u0113j\u0101 <a href=\"https:\/\/www.folderit.com\/blog\/what-is-document-control-and-how-it-works\/\">dokumentu kontrole<\/a> ir sam\u0113r\u0101 vienk\u0101r\u0161a, jo j\u016bs p\u0101rvald\u0101t vidi. \u0100r\u0113j\u0101 kop\u012bgo\u0161ana \u0161o kontroli p\u0101rbauda, jo sa\u0146\u0113m\u0113js atrodas \u0101rpus j\u016bsu sist\u0113m\u0101m, politik\u0101m un apm\u0101c\u012bbas. Pareizi organiz\u0113ta \u0101r\u0113j\u0101 izplat\u012b\u0161ana ir tikai viens <a href=\"https:\/\/www.folderit.com\/lv\/dokumentu-parvaldibas-terminu-vardnica\/dokumentu-dzives-cikla-parvaldiba\/\">dokumentu dz\u012bves cikla p\u0101rvald\u012bbas<\/a> posms, nevis iz\u0146\u0113mums. Organiz\u0101cij\u0101m, kas izv\u0113rt\u0113 DMS, \u0101r\u0113j\u0101s kop\u012bgo\u0161anas scen\u0101riji j\u0101p\u0101rbauda jau izv\u0113rt\u0113\u0161anas s\u0101kum\u0101; tie\u0161i \u0161aj\u0101 sp\u0113j\u0101 pat\u0113r\u0113t\u0101ju glab\u0101\u0161anas r\u012bki un kop\u012bgie diski visbie\u017e\u0101k atpaliek.<\/p>\n\n\n\n<h3 id=\"h-which-teams-benefit-most-from-controlled-external-sharing\" class=\"wp-block-heading\">Kuras komandas visvair\u0101k ieg\u016bst no kontrol\u0113tas \u0101r\u0113j\u0101s kop\u012bgo\u0161anas?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Juridiskaj\u0101m komand\u0101m nepiecie\u0161ami pier\u0101d\u012bjumi, kura l\u012bguma versija kuram dar\u012bjuma partnerim un kad nos\u016bt\u012bta. Dokumentu kontrolieriem j\u0101izplata aktu\u0101l\u0101s redakcijas desmitiem \u0101r\u0113jo pu\u0161u bez manu\u0101las seko\u0161anas. IT un dro\u0161\u012bbas vad\u012bt\u0101jiem j\u0101nov\u0113r\u0161 \u0113nu IT, kas rodas, darbiniekiem \u0101r\u0113jiem p\u0101rs\u016bt\u012bjumiem izmantojot WeTransfer un person\u012bgus Google Drive kontus. Tas parasti noz\u012bm\u0113 nodro\u0161in\u0101t <a href=\"https:\/\/www.folderit.com\/blog\/granular-access-management-custom-permission-levels-explained\/\">detaliz\u0113tus ties\u012bbu l\u012bme\u0146us<\/a> apstiprin\u0101t\u0101 kan\u0101l\u0101, kas ir \u0101tr\u0101ks par apie\u0161anas risin\u0101jumu. Person\u0101la komand\u0101m j\u0101sav\u0101c darbinieku dokumenti, neatst\u0101jot personas datus e-pasta sarakst\u0113s.<\/p>\n\n\n\n<h3 id=\"h-what-happens-when-external-sharing-is-uncontrolled\" class=\"wp-block-heading\">Kas notiek, ja \u0101r\u0113j\u0101 kop\u012bgo\u0161ana netiek kontrol\u0113ta?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Sa\u0146\u0113m\u0113ji turpina str\u0101d\u0101t ar novecoju\u0161\u0101m versij\u0101m, p\u0101rs\u016bt\u012btas kopijas izplat\u0101s \u0101rpus j\u016bsu kontroles, un nav ierakstu par to, kur\u0161 kam piek\u013cuvis. Atbilst\u012bbas zi\u0146\u0101 tas rada nekontrol\u0113tus dokumentus aprit\u0113 \u2014 vienu no bie\u017e\u0101kajiem ISO neatbilst\u012bbu avotiem un regul\u0101ru iemeslu jaut\u0101jumiem par GDPR p\u0101rskatatbild\u012bbu.<\/p>\n\n\n\n<h3 id=\"h-how-is-external-document-sharing-different-from-internal-sharing\" class=\"wp-block-heading\">Ar ko \u0101r\u0113j\u0101 dokumentu kop\u012bgo\u0161ana at\u0161\u0137iras no iek\u0161\u0113j\u0101s?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Iek\u0161\u0113j\u0101 kop\u012bgo\u0161ana notiek j\u016bsu piek\u013cuves kontroles vid\u0113, kur ties\u012bbas, politikas un lietot\u0101ju kontus administr\u0113jat j\u016bs, parasti izmantojot <a href=\"https:\/\/www.folderit.com\/blog\/what-is-role-based-access-control-rbac\/\">lom\u0101s balst\u012btu piek\u013cuves kontroli<\/a>. \u0100r\u0113j\u0101 kop\u012bgo\u0161ana papla\u0161ina piek\u013cuvi person\u0101m, kur\u0101m j\u016bsu sist\u0113m\u0101 nav konta, t\u0101p\u0113c nepiecie\u0161ams cits kontroles pas\u0101kumu kopums: identit\u0101tes p\u0101rbaude, laik\u0101 ierobe\u017eotas saites, ties\u012bbu ierobe\u017eojumi un darb\u012bbu re\u0123istr\u0113\u0161ana neatkar\u012bgi no t\u0101, vai sa\u0146\u0113m\u0113jam platform\u0101 ir piek\u013cuves dati.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Iepaz\u012bstiet kontrol\u0113tu dokumentu kop\u012bgo\u0161anu ar klientiem, auditoriem un pieg\u0101d\u0101t\u0101jiem: piek\u013cuves ties\u012bbas, termi\u0146i un audit\u0101cijas pieraksti.<\/p>\n","protected":false},"author":29,"featured_media":0,"parent":78287,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-78367","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Kas ir dokumentu 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