{"id":78618,"date":"2025-12-09T16:45:10","date_gmt":"2025-12-09T14:45:10","guid":{"rendered":"https:\/\/www.folderit.com\/?page_id=78618"},"modified":"2026-11-02T10:57:49","modified_gmt":"2026-11-02T08:57:49","slug":"softver-za-upravljanje-digitalnim-zapisima","status":"publish","type":"page","link":"https:\/\/www.folderit.com\/hr\/softver-za-upravljanje-digitalnim-zapisima\/","title":{"rendered":"Softver za upravljanje digitalnim zapisima"},"content":{"rendered":"\n<style>\n.page-id-78618 section.page.narrow{max-width:980px;padding-top:48px;padding-bottom:72px}\n.page-id-78618 section.page>h1{font-size:40px;line-height:1.18;letter-spacing:-.6px;text-align:left;margin:0 0 22px}\n.folderit-records-page{color:#383838;font-size:18px;line-height:1.7}\n.folderit-records-page p{font-size:18px;line-height:1.7;margin:0 0 18px}\n.folderit-records-page .rec-lead{font-size:21px;line-height:1.55;max-width:850px}\n.folderit-records-page .rec-jump{display:flex;flex-wrap:wrap;gap:10px 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#f5b51b;outline-offset:4px}\n.folderit-records-page [id]{scroll-margin-top:120px}\n@media(max-width:650px){\n.page-id-78618 section.page.narrow{padding-top:30px;padding-bottom:48px}\n.page-id-78618 section.page>h1{font-size:32px;letter-spacing:-.35px}\n.folderit-records-page p{font-size:17px}\n.folderit-records-page .rec-lead{font-size:19px}\n.folderit-records-page h2{font-size:23px}\n.folderit-records-page h3{font-size:18px}\n.folderit-records-page .rec-grid,.folderit-records-page .rec-method{grid-template-columns:minmax(0,1fr);gap:16px}\n.folderit-records-page .rec-method{padding:22px 0}\n.folderit-records-page .rec-method h3{margin-bottom:0!important}\n.folderit-records-page .rec-section{margin-top:32px;padding-top:28px}\n.folderit-records-page .rec-jump{gap:10px 20px;margin-bottom:26px}\n.folderit-records-page figure{padding:4px;margin:18px 0 24px!important}\n.folderit-records-page .rec-cta{padding:24px 20px}\n}\n\n.folderit-records-page .rec-actions{display:flex;align-items:center;flex-wrap:wrap;gap:14px 24px;margin:24px 0}\n.folderit-records-page .rec-secondary{color:#493f9f;font-size:16px;text-underline-offset:4px}\n.folderit-records-page .rec-grid{gap:30px 36px}\n.folderit-records-page figcaption{font-size:14px;line-height:1.5;padding:12px 8px 6px;color:#666}\n.folderit-records-page .rec-steps{list-style:none;counter-reset:steps;padding:0;margin:26px 0}\n.folderit-records-page .rec-steps li{counter-increment:steps;position:relative;padding:0 0 24px 52px;margin:0}\n.folderit-records-page .rec-steps li:before{content:counter(steps);position:absolute;left:0;top:0;width:32px;height:32px;display:flex;align-items:center;justify-content:center;border-radius:50%;background:#fff1c9;color:#4c431f;font-size:16px;font-weight:700}\n.folderit-records-page .rec-steps strong{display:block;font-size:18px;margin-bottom:5px}\n.folderit-records-page .rec-steps span{display:block;font-size:17px}\n.folderit-records-page .rec-note{padding:22px 24px;background:#f8f6ee;border-left:3px solid #f5b51b}\n.folderit-records-page .rec-note p{font-size:16px;margin:0}\n.folderit-records-page .rec-examples{display:grid;grid-template-columns:repeat(3,minmax(0,1fr));gap:24px;margin:26px 0}\n.folderit-records-page .rec-examples>div{border-top:3px solid #e7bf51;padding-top:18px}\n.folderit-records-page .rec-examples p{font-size:17px}\n.folderit-records-page .rec-closing{font-size:17px}\n.folderit-records-page .rec-small{font-size:15px!important}\n@media(max-width:650px){.folderit-records-page .rec-examples{grid-template-columns:minmax(0,1fr);gap:16px}.folderit-records-page .rec-grid{gap:24px}.folderit-records-page .rec-note{padding:18px}.folderit-records-page .rec-steps li{padding-left:44px}}\n<\/style>\n<div class=\"folderit-records-page\">\n<p class=\"rec-lead\">Upravljajte dokumentima i strukturiranim zapisima zajedno. Folderit spaja digitalne obrasce, pretra\u017eive metapodatke, odobravanja i postavke \u010duvanja na jednom mjestu.<\/p>\n<p>Izradite registar incidenata, organizirajte evidencije zaposlenika ili dr\u017eite ugovore i popratne datoteke zajedno. Va\u0161 tim mo\u017ee prikupiti potrebne informacije, prona\u0107i pravi zapis i vidjeti \u0161to se s njim doga\u0111alo tijekom vremena.<\/p>\n<div class=\"rec-actions\"><a class=\"rec-button\" href=\"https:\/\/my.folderit.com\/hr\/signup\/\">Isprobajte Folderit besplatno<\/a><a class=\"rec-secondary\" href=\"https:\/\/www.folderit.com\/hr\/kontakti\/\">Dogovorite demonstraciju u\u017eivo<\/a><\/div>\n<nav class=\"rec-jump\" aria-label=\"Na ovoj stranici\"><a href=\"#records-capture\">Unos i organizacija<\/a><a href=\"#records-search\">Pronala\u017eenje i pra\u0107enje<\/a><a href=\"#records-retention\">\u010cuvanje<\/a><a href=\"#records-control\">Pristup i povijest<\/a><a href=\"#records-examples\">Prakti\u010dni primjeri<\/a><\/nav>\n<figure class=\"rec-hero\"><img width=\"2560\" height=\"1201\" src=\"https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-scaled.png\" class=\"wp-image-60379\" alt=\"Ure\u0111iva\u010d predlo\u017eaka obrazaca Folderita s poljima za prijavu incidenta\" decoding=\"async\" srcset=\"https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-scaled.png 2560w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-300x141.png 300w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-1024x480.png 1024w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-768x360.png 768w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-1536x720.png 1536w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-2048x960.png 2048w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-928x435.png 928w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-800x375.png 800w, https:\/\/www.folderit.com\/wp-content\/uploads\/2025\/12\/DMS-Form-example-77x36.png 77w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><figcaption>Konfigurirajte polja potrebna va\u0161em timu, uklju\u010duju\u0107i obvezne vrijednosti i popratne privitke.<\/figcaption><\/figure>\n<section class=\"rec-section\" id=\"records-capture\"><h2>Prikupite informacije potrebne va\u0161im zapisima<\/h2>\n<p id=\"h-what-digital-records-management-software-actually-does\">Koristan zapis treba kontekst: na \u0161to se odnosi, tko je odgovoran i koji su datumi va\u017eni. Folderit omogu\u0107uje pohranu tih informacija uz datoteke ili njihovo prikupljanje izravno putem elektroni\u010dkog obrasca.<\/p>\n<div class=\"rec-grid\">\n<div id=\"h-a-document-management-system-with-forms-not-just-folders\"><h3>Izradite zapise pomo\u0107u e-obrazaca<\/h3><p>Izradite vi\u0161ekratni obrazac s datumima, padaju\u0107im popisima, korisni\u010dkim poljima, obveznim vrijednostima i privicima datoteka. Predajom se stvara strukturirani zapis u mapi u kojoj je korisnik otvorio obrazac. Za pohranu podataka nije potreban zaseban dokument Word.<\/p><p>Postavite obrazac naziva zapisa pomo\u0107u vrijednosti polja, primjerice oznake incidenta i odjela. Dodajte va\u017ena polja kao stupce mape kako bi ljudi mogli pro\u010ditati klju\u010dne pojedinosti bez otvaranja svakog zapisa. <a href=\"https:\/\/www.folderit.com\/knowledge-base\/eforms\/\">Pogledajte kako rade e-obrasci<\/a>.<\/p><\/div>\n<div id=\"h-automated-records-capture-no-more-manual-chasing\"><h3>Ponesite postoje\u0107e datoteke i e-po\u0161tu<\/h3><p>Prenesite dokumente, spremite odabrane poruke e-po\u0161te i privitke pomo\u0107u <a href=\"https:\/\/www.folderit.com\/knowledge-base\/which-integrations-are-available\/\">dodatka za Outlook<\/a> ili aktivirajte <a href=\"https:\/\/www.folderit.com\/knowledge-base\/import-files-over-email\/\">adresu za uvoz e-po\u0161tom<\/a> mape za dolazne datoteke.<\/p><p>Skener ili drugi sustav koji mo\u017ee slati dokumente e-po\u0161tom tako\u0111er mo\u017ee koristiti tu adresu. Odaberite odredi\u0161te i konfigurirajte metapodatke, pristup i automatizaciju prema zapisima koje primate.<\/p><\/div>\n<div><h3>Koristite dosljedna polja u svim timovima<\/h3><p>Pove\u017eite kompatibilna polja razli\u010ditih obrazaca s istim postoje\u0107im poljem metapodataka. Primjerice, ime korisnika iz obrasca ugovora i obrasca servisnog slu\u010daja mo\u017ee se prikazati u jednom zajedni\u010dkom stupcu mape. Svaki zapis zadr\u017eava vlastitu vrijednost.<\/p><p>Odaberite tu poveznicu pri izradi polja; davanje istog naziva dvama poljima ne povezuje ih. Zajedni\u010dki metapodaci \u010dine popise i pretra\u017eivanja razli\u010ditih obrazaca korisnijima.<\/p><\/div>\n<div><h3>Dodijelite zapisima referentni broj<\/h3><p>Konfigurirajte <a href=\"https:\/\/www.folderit.com\/knowledge-base\/document-numbering\/\">automatsko numeriranje<\/a> za dokumente ili zapise obrazaca, uz redni broj i datumske sastavnice. Jedna shema numeriranja obrazaca mo\u017ee pokrivati vi\u0161e predlo\u017eaka obrazaca.<\/p><p>Numeriranje je odvojeno od prikazanog obrasca naziva zapisa i dostupno je u paketima Medium i Tailor.<\/p><\/div>\n<\/div><\/section>\n<section class=\"rec-section\" id=\"records-search\"><h2>Prona\u0111ite pravi zapis i reagirajte na vrijeme<\/h2>\n<div class=\"rec-grid\">\n<div id=\"h-searchable-reportable-records-not-just-stored-files\"><h3>Pretra\u017eujte prema onome \u0161to znate<\/h3><p>Koristite <a href=\"https:\/\/www.folderit.com\/knowledge-base\/searching\/\">filtre pretra\u017eivanja<\/a> za vrstu obrasca, odjel, korisnika, datum ili drugu vrijednost metapodataka. Dodajte filtre zadataka kada trebate zapise povezane s odobravanjima ili drugim zadacima tijeka rada.<\/p><p>Dubinsko pretra\u017eivanje pretra\u017euje i indeksirani sadr\u017eaj u podr\u017eanim dokumentima i skeniranim datotekama, uklju\u010duju\u0107i PDF, DOCX, PNG i JPG. To\u010dnost OCR-a ovisi o kvaliteti skeniranja i jeziku; sadr\u017eaj XLSX-a nije uklju\u010den u OCR pretra\u017eivanje sadr\u017eaja.<\/p><p>Izvezite rezultate pretra\u017eivanja s metapodacima u Excel ili CSV. Rezultati ostaju ograni\u010deni na zapise kojima korisnik ima pravo pristupiti.<\/p><\/div>\n<div><h3>Pretvorite datume zapisa u podsjetnike<\/h3><p>Konfigurirajte <a href=\"https:\/\/www.folderit.com\/knowledge-base\/automated-reminders-for-form-records\/\">automatizirane podsjetnike obrazaca<\/a> prije ili nakon datumskog polja, uz neobvezne uvjete i odabrane primatelje. Pravila mogu vrijediti i za postoje\u0107e i za nove zapise.<\/p><p>Primjerice, po\u0161aljite podsjetnik 30 dana prije datuma zavr\u0161etka ugovora, samo dok je status Aktivan. Odaberite korisnika, grupu, adresu e-po\u0161te ili odgovaraju\u0107e polje primatelja i uklju\u010dite vrijednosti zapisa u poruku.<\/p><p>Time rokovi postaju dio postavki zapisa, umjesto zasebnog kalendara koji netko mora pamtiti odr\u017eavati.<\/p><\/div>\n<\/div><\/section>\n<section class=\"rec-section\" id=\"records-retention\"><span id=\"h-records-retention-automation-that-works\"><\/span><h2>Odredite \u0161to se doga\u0111a po isteku roka \u010duvanja<\/h2>\n<p>Folderit prema zadanim postavkama \u010duva datoteke neograni\u010deno. Uz <a href=\"https:\/\/www.folderit.com\/knowledge-base\/retention-automation\/\">automatizaciju \u010duvanja<\/a>, dostupnu u paketima Medium i Tailor, odabirete razdoblje, po\u010detni datum i radnju koja \u0107e se izvr\u0161iti.<\/p>\n<ol class=\"rec-steps\"><li><strong>Odaberite po\u010detnu to\u010dku.<\/strong><span>Koristite relevantan datum iz metapodataka, poput vremena izrade, posljednje izmjene ili odobravanja, da biste odredili kada po\u010dinje odbrojavanje roka \u010duvanja.<\/span><\/li><li><strong>Odaberite zavr\u0161nu radnju.<\/strong><span>Premjestite datoteke u arhivsku mapu, po\u0161aljite ih u ko\u0161 za sme\u0107e ili ih trajno izbri\u0161ite. Arhiviranje mo\u017ee o\u010duvati postoje\u0107u strukturu mapa.<\/span><\/li><li><strong>Postavite opseg i iznimke.<\/strong><span>Primijenite postavke na mapu i, po \u017eelji, njezine podmape. Nadja\u010dajte naslije\u0111ene postavke za pojedina\u010dne datoteke ili mape kada je potreban druk\u010diji rok.<\/span><\/li><\/ol>\n<div class=\"rec-note\"><p>Prika\u017eite <strong>Kraj \u010duvanja<\/strong> na popisu mape i koristite <strong>Nadzornu plo\u010du i izvje\u0161taje<\/strong> za pregled datoteka kojima se taj datum pribli\u017eava. Va\u0161a organizacija odlu\u010duje koji su rokovi \u010duvanja i radnje prikladni; Folderit provodi postavke koje konfigurirate.<\/p><\/div>\n<\/section>\n<section class=\"rec-section\" id=\"records-control\"><h2>Kontrolirajte pristup i dr\u017eite povijest povezanom<\/h2>\n<div class=\"rec-grid\">\n<div id=\"h-security-and-compliance-simplified\"><h3>Odaberite tko \u0161to mo\u017ee raditi<\/h3><p>Dijelite zapise s osobama ili grupama kojima su potrebni. Tailorova <a href=\"https:\/\/www.folderit.com\/knowledge-base\/custom-permission\/\">prilago\u0111ena prava pristupa<\/a> omogu\u0107uju odvajanje radnji poput pregleda, preuzimanja, a\u017euriranja verzija, dijeljenja i brisanja.<\/p><p><a href=\"https:\/\/www.folderit.com\/knowledge-base\/watermarking\/\">Dinami\u010dki vodeni \u017eigovi<\/a> zasebno su kupljen dodatak. Pojedinosti uvo\u0111enja i za\u0161tite pogledajte u <a href=\"https:\/\/www.folderit.com\/hr\/sigurnost-i-privatnost-sustava-folderit\/\">pregledu sigurnosti Folderita<\/a> i <a href=\"https:\/\/www.folderit.com\/hr\/?page_id=78702\">mogu\u0107nosti lokalnog uvo\u0111enja<\/a>.<\/p><\/div>\n<div id=\"h-approvals-acknowledgements-and-esignatures-built-in\"><h3>Dr\u017eite odluke uz zapis<\/h3><p>Koristite <a href=\"https:\/\/www.folderit.com\/hr\/softver-za-automatizaciju-tijeka-rada-s-dokumentima\/\">tijekove rada s dokumentima<\/a> za pregled, odobravanje, potvrdu \u010ditanja i potpisivanje. Postavite sudionike u paralelne, uzastopne ili prilago\u0111ene faze te, po \u017eelji, nakon uspje\u0161nog dovr\u0161etka premjestite stavku u drugu mapu.<\/p><p>Pojedinosti tijeka rada prikazuju sudionike, odluke, komentare i vremenske oznake. Odaberite <a href=\"https:\/\/www.folderit.com\/hr\/rjesenje-za-elektronicki-potpis\/\">na\u010din potpisivanja<\/a> i paket koji odgovaraju va\u0161em procesu.<\/p><\/div>\n<div><h3>Dr\u017eite verzije datoteka zajedno<\/h3><p>Prenesite zamjensku datoteku kao <a href=\"https:\/\/www.folderit.com\/knowledge-base\/versioning-file-history\/\">novu verziju datoteke<\/a> kako biste zadr\u017eali ranije verzije sa zajedni\u010dkim metapodacima. Popis verzija ozna\u010dava aktualnu datoteku i pokazuje kojoj verziji pripada zadatak tijeka rada.<\/p><p>Odobrenje ranije verzije ne zna\u010di da je nova verzija odobrena. Po\u0161aljite izmijenjenu datoteku na zasebno odobravanje kada va\u0161 proces to zahtijeva.<\/p><\/div>\n<div><h3>Prona\u0111ite i izvezite povijest aktivnosti<\/h3><p>Administratori mogu filtrirati <a href=\"https:\/\/www.folderit.com\/knowledge-base\/audit-log\/\">globalni trag revizije<\/a> prema datumu, korisniku, opsegu i radnji \u2014 primjerice, radi pregleda preuzimanja ili brisanja tijekom odre\u0111enog razdoblja.<\/p><p>Izvezite zapisnik revizije kao XLSX, ODS ili CSV radi pregleda. Time va\u0161 tim dobiva evidenciju aktivnosti koju mo\u017ee razmotriti uz vlastita pravila i postupke.<\/p><\/div>\n<\/div><\/section>\n<section class=\"rec-section\" id=\"records-examples\"><span id=\"h-where-folderit-makes-the-biggest-difference\"><\/span><h2>Zapo\u010dnite jednim registrom koji va\u0161 tim koristi svaki tjedan<\/h2>\n<p>Ovo su primjeri konfiguracija koje mo\u017eete prilagoditi svojoj organizaciji.<\/p>\n<div class=\"rec-examples\"><div><h3>Registar incidenata<\/h3><p>Prikupite datum incidenta, lokaciju, odjel, opis, odgovornu osobu i fotografije. Klju\u010dna polja u\u010dinite obveznima, a zatim pri pripremi pregleda filtrirajte prema odjelu ili datumu.<\/p><\/div><div><h3>Registar ugovora<\/h3><p>Zabilje\u017eite drugu ugovornu stranu, vlasnika, status i datum zavr\u0161etka te prilo\u017eite ugovor. Konfigurirajte podsjetnik za obnovu i shemu numeriranja kako bi se razgovori odnosili na isti zapis.<\/p><\/div><div><h3>Evidencije opreme<\/h3><p>U obrascu \u010duvajte identifikator imovine, lokaciju, odgovornu osobu i datume servisa. Obrazac inspekcije mo\u017ee koristiti polje Odnos za odabir postoje\u0107e evidencije opreme, povezuju\u0107i svaku inspekciju s njezinom imovinom.<\/p><\/div><\/div>\n<p class=\"rec-closing\">Zapo\u010dnite dogovorom o poljima, pristupu i datumima pregleda za jednu vrstu zapisa. Testirajte postavke na nekoliko reprezentativnih zapisa prije primjene na cijeli odjel.<\/p>\n<\/section>\n<section class=\"rec-cta\" id=\"h-see-folderit-in-action\"><h2>Pogledajte kako bi va\u0161i zapisi radili u Folderitu<\/h2><p>Donesite primjer registra, obrasca ili procesa \u010duvanja na demonstraciju ili ga poku\u0161ajte sami izraditi.<\/p><div class=\"rec-actions\"><a class=\"rec-button\" href=\"https:\/\/my.folderit.com\/hr\/signup\/\">Isprobajte Folderit besplatno<\/a><a class=\"rec-secondary\" href=\"https:\/\/www.folderit.com\/hr\/kontakti\/\">Dogovorite demonstraciju u\u017eivo<\/a><\/div><p class=\"rec-small\">Usporedite <a href=\"https:\/\/www.folderit.com\/hr\/cijene\/\">pakete i uklju\u010dene funkcije<\/a> za svoj tim.<\/p><\/section>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Upravljajte digitalnim zapisima i dokumentima zajedno uz Folderit: e-obrasci, metapodaci, odobravanja, podsjetnici, \u010duvanje i 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