{"id":92412,"date":"2026-11-03T12:25:31","date_gmt":"2026-11-03T10:25:31","guid":{"rendered":"https:\/\/www.folderit.com\/?p=92412"},"modified":"2026-11-03T12:25:32","modified_gmt":"2026-11-03T10:25:32","slug":"politique-conservation-documents-modele","status":"publish","type":"post","link":"https:\/\/www.folderit.com\/fr\/blog\/politique-conservation-documents-modele\/","title":{"rendered":"Politique de conservation des documents : mod\u00e8le et contr\u00f4le"},"content":{"rendered":"<style>.folderit-priority-guide .table-hint{display:none}@media(max-width:850px){.folderit-priority-guide table.policy-table{min-width:800px}.folderit-priority-guide .table-hint{display:block;font-size:15px;color:#666;margin-bottom:-.7em}.folderit-priority-guide .table-hint::before{content:\"\u2194 \";color:#5144a2}}<\/style>\n<style>.folderit-priority-guide table.policy-table{table-layout:fixed}<\/style>\n<style>.folderit-priority-guide{color:#333;font-size:18px;line-height:1.72;overflow-wrap:anywhere}.folderit-priority-guide p{margin:0 0 1.2em}.main-content .folderit-priority-guide h2{font-size:clamp(24px,2.4vw,30px);line-height:1.3;margin:1.8em 0 .75em}.main-content .folderit-priority-guide h3{font-size:22px;line-height:1.35;margin:1.4em 0 .6em}.folderit-priority-guide li{margin-bottom:.6em}.folderit-priority-guide code{white-space:normal;overflow-wrap:anywhere;font-size:.9em}.folderit-priority-guide figure{margin:1.7em 0}.folderit-priority-guide img{max-width:100%;height:auto}.folderit-priority-guide figcaption{font-size:15px;line-height:1.5;color:#666;margin-top:10px}.folderit-priority-guide .table-wrap{max-width:100%;overflow-x:auto;margin:1.5em 0}.folderit-priority-guide table{width:100%;border-collapse:collapse;font-size:16px;line-height:1.5}.folderit-priority-guide th,.folderit-priority-guide td{text-align:left;vertical-align:top;padding:13px 14px;border:1px solid #dedbe7}.folderit-priority-guide th{background:#f5f3fb}.folderit-priority-guide a{color:#4941a5;text-underline-offset:3px}@media(max-width:600px){.folderit-priority-guide{font-size:17px}.folderit-priority-guide table{font-size:15px}.folderit-priority-guide th,.folderit-priority-guide td{padding:10px}.folderit-priority-guide h2{margin-top:1.6em}}@media (min-width:992px) and (max-width:1399px){body:has(.folderit-priority-guide) .navbar .navbar-nav a{font-size:16px!important}}<\/style>\n<div class=\"folderit-priority-guide\">\n<p>Une politique de conservation des documents d\u00e9finit quels documents votre organisation conserve, pourquoi elle les conserve, combien de temps ils restent n\u00e9cessaires et qui autorise leur \u00e9limination. La politique fixe les r\u00e8gles\u00a0; un calendrier de conservation les applique \u00e0 des cat\u00e9gories d&#8217;enregistrements individuelles.<\/p>\n<p>Ce mod\u00e8le sert de base \u00e0 adapter avec les responsables des archives, du juridique, de la protection des donn\u00e9es et des m\u00e9tiers. Il ne fixe aucune dur\u00e9e universelle. Une fois la politique approuv\u00e9e, consultez le guide pour <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">mettre en \u0153uvre la conservation dans une GED<\/a>.<\/p>\n<h2>Mod\u00e8le de politique de conservation des documents<\/h2>\n<h3>Objectif et port\u00e9e<\/h3>\n<p>D\u00e9finissez les entit\u00e9s commerciales, les emplacements, les cat\u00e9gories d\u2019enregistrements et les syst\u00e8mes couverts. Incluez les dossiers papier, les e-mails, les lecteurs partag\u00e9s, les applications cloud, les fichiers export\u00e9s et les copies pertinentes sur les appareils. Identifiez la copie faisant autorit\u00e9 lorsque des enregistrements existent \u00e0 plusieurs endroits.<\/p>\n<h3>Responsabilit\u00e9s<\/h3>\n<p>D\u00e9signez le responsable de la politique, la personne qui l\u2019approuve et le responsable de chaque cat\u00e9gorie documentaire. Pr\u00e9cisez qui tient le calendrier \u00e0 jour, applique les param\u00e8tres techniques, examine les exceptions et autorise l\u2019\u00e9limination. Indiquez un contact pour les questions et les erreurs pr\u00e9sum\u00e9es.<\/p>\n<h3>Calendrier de conservation<\/h3>\n<p>Remplissez une entr\u00e9e de calendrier pour chaque cat\u00e9gorie. Les exemples ci-dessous montrent les questions \u00e0 r\u00e9soudre\u00a0; ce ne sont pas des d\u00e9lais de conservation l\u00e9gaux.<\/p>\n<p class=\"table-hint\">Faites d\u00e9filer le tableau horizontalement pour comparer les quatre colonnes.<\/p>\n<div class=\"table-wrap\" role=\"region\" tabindex=\"0\">\n<table class=\"policy-table\">\n<thead>\n<tr>\n<th>Cat\u00e9gorie d&#8217;enregistrement<\/th>\n<th>D\u00e9clencheur \u00e0 d\u00e9finir<\/th>\n<th>Fondement \u00e0 v\u00e9rifier<\/th>\n<th>Responsable et sort final<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Dossiers financiers et fiscaux<\/td>\n<td>L\u2019\u00e9v\u00e9nement de d\u00e9p\u00f4t, de d\u00e9claration ou de transaction pertinent.<\/td>\n<td>R\u00e8gles fiscales et comptables applicables dans la juridiction.<\/td>\n<td>Finance; examen ou mesure d\u2019\u00e9limination approuv\u00e9e.<\/td>\n<\/tr>\n<tr>\n<td>Contrats<\/td>\n<td>Expiration, r\u00e9siliation ou autre \u00e9v\u00e9nement d\u00e9fini.<\/td>\n<td>Obligations contractuelles, d\u00e9lais de prescription et exigences sectorielles.<\/td>\n<td>Service juridique ou responsable des contrats\u00a0; examen avant \u00e9limination.<\/td>\n<\/tr>\n<tr>\n<td>Dossiers d&#8217;emploi<\/td>\n<td>L\u2019\u00e9v\u00e9nement sp\u00e9cifique de l\u2019enregistrement, tel que la fin de l\u2019emploi.<\/td>\n<td>Exigences en mati\u00e8re d\u2019emploi, de paie et de confidentialit\u00e9.<\/td>\n<td>Ressources humaines\u00a0; examen et \u00e9limination avec acc\u00e8s restreint.<\/td>\n<\/tr>\n<tr>\n<td>Politiques et approbations<\/td>\n<td>Remplacement, retrait ou fin du processus concern\u00e9.<\/td>\n<td>Besoins de preuve de l\u2019activit\u00e9 et r\u00e8gles sectorielles applicables.<\/td>\n<td>Responsable de la politique\u00a0; archivage ou \u00e9limination contr\u00f4l\u00e9e.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>Pour chaque entr\u00e9e compl\u00e9t\u00e9e, enregistrez la dur\u00e9e, la d\u00e9finition du d\u00e9clencheur, la juridiction, la source et la date de v\u00e9rification, la justification commerciale, l&#8217;emplacement du syst\u00e8me, les r\u00e8gles d&#8217;exception, l&#8217;approbateur et la date de r\u00e9vision. S\u00e9parez une dur\u00e9e l\u00e9gale minimale d\u2019une d\u00e9cision motiv\u00e9e de r\u00e9tention plus longue.<\/p>\n<h3>Pr\u00e9servation et exceptions<\/h3>\n<p>D\u00e9finissez comment une instruction de pr\u00e9servation est \u00e9mise, enregistr\u00e9e, appliqu\u00e9e puis lev\u00e9e. Elle doit identifier les documents concern\u00e9s et leurs responsables dans les diff\u00e9rents syst\u00e8mes. Pr\u00e9cisez comment l\u2019\u00e9limination habituelle est suspendue, qui autorise une exception et comment les cas non r\u00e9solus sont examin\u00e9s.<\/p>\n<h3>\u00c9limination et preuves<\/h3>\n<p>D\u00e9crire le processus d\u2019approbation et d\u2019\u00e9limination s\u00e9curis\u00e9e pour chaque support. D\u00e9finir les preuves conserv\u00e9es apr\u00e8s \u00e9limination et le traitement des doublons, exports et sauvegardes. Sp\u00e9cifiez comment une suppression incorrecte est signal\u00e9e et comment la restauration est contr\u00f4l\u00e9e.<\/p>\n<h3>Formation et mise \u00e0 jour<\/h3>\n<p>Rendre la politique accessible au personnel et aux sous-traitants qui g\u00e8rent les dossiers. D\u00e9finissez un intervalle de r\u00e9vision et exigez une r\u00e9vision apr\u00e8s des modifications juridiques, contractuelles, organisationnelles ou syst\u00e8me pertinentes. Enregistrez l\u2019approbation des politiques et l\u2019historique des versions.<\/p>\n<h2>Choisissez les p\u00e9riodes parmi les r\u00e8gles applicables<\/h2>\n<p>Les noms tels que RGPD, HIPAA ou loi fiscale ne sont pas des programmes de conservation interchangeables. D\u00e9terminez si une r\u00e8gle s\u2019applique \u00e0 l\u2019organisation et \u00e0 l\u2019enregistrement sp\u00e9cifique. Demandez au responsable juridique ou au propri\u00e9taire des enregistrements de r\u00e9soudre les conflits avant de d\u00e9finir la suppression automatique.<\/p>\n<p>Les <a href=\"https:\/\/commission.europa.eu\/law\/law-topic\/data-protection\/information-business-and-organisations\/principles-gdpr_en\">principes du RGPD pr\u00e9sent\u00e9s par la Commission europ\u00e9enne (en anglais)<\/a> rappellent que la conservation des donn\u00e9es personnelles d\u00e9pend des finalit\u00e9s et des obligations l\u00e9gales, avec des \u00e9ch\u00e9ances de r\u00e9examen ou d\u2019effacement. Tout conserver ind\u00e9finiment n\u2019est pas une solution g\u00e9n\u00e9rale.<\/p>\n<p>Pour un exemple concret de variation, les directives de <a href=\"https:\/\/www.irs.gov\/businesses\/small-businesses-self-employed\/how-long-should-i-keep-records\">l&#8217;IRS en mati\u00e8re de tenue de dossiers (\u00c9tats-Unis, anglais)<\/a> distinguent plusieurs sc\u00e9narios fiscaux aux \u00c9tats-Unis. La p\u00e9riode de sept ans qui y est mentionn\u00e9e ne s&#8217;applique pas automatiquement \u00e0 tous les dossiers commerciaux ou \u00e0 tous les pays.<\/p>\n<h2>Liste de contr\u00f4le en 14 points pour l&#8217;examen des politiques<\/h2>\n<ol>\n<li><strong>Port\u00e9e\u00a0:<\/strong> toutes les entit\u00e9s, emplacements et formats d&#8217;enregistrement pertinents sont nomm\u00e9s.<\/li>\n<li><strong>Inventaire\u00a0:<\/strong> l&#8217;\u00e9quipe sait o\u00f9 se trouvent les documents et copies faisant autorit\u00e9.<\/li>\n<li><strong>Responsables\u00a0:<\/strong> chaque cat\u00e9gorie documentaire a un responsable m\u00e9tier identifi\u00e9.<\/li>\n<li><strong>Juridiction\u00a0:<\/strong> chaque entr\u00e9e du calendrier identifie le contexte juridique applicable.<\/li>\n<li><strong>Sources\u00a0:<\/strong> les obligations sont document\u00e9es avec une source et une date de r\u00e9vision.<\/li>\n<li><strong>Point de d\u00e9part\u00a0:<\/strong> chaque dur\u00e9e de conservation commence \u00e0 un \u00e9v\u00e9nement clairement d\u00e9fini.<\/li>\n<li><strong>Dur\u00e9es\u00a0:<\/strong> la p\u00e9riode choisie repose sur une justification approuv\u00e9e.<\/li>\n<li><strong>Confidentialit\u00e9\u00a0:<\/strong> la conservation inutile des donn\u00e9es personnelles est remise en question.<\/li>\n<li><strong>Pr\u00e9servation\u00a0:<\/strong> le processus de conservation et d&#8217;exception couvre toutes les copies pertinentes.<\/li>\n<li><strong>Autorisations\u00a0:<\/strong> seules les personnes autoris\u00e9es peuvent modifier les r\u00e8gles ou supprimer des enregistrements.<\/li>\n<li><strong>\u00c9limination\u00a0:<\/strong> l&#8217;approbation, la m\u00e9thode et les preuves sont d\u00e9finies.<\/li>\n<li><strong>Sauvegardes et appareils\u00a0:<\/strong> l&#8217;expiration des copies et la restauration sont prises en compte.<\/li>\n<li><strong>Formation\u00a0:<\/strong> les utilisateurs savent classer les enregistrements et signaler les probl\u00e8mes.<\/li>\n<li><strong>Mise \u00e0 jour\u00a0:<\/strong> un responsable, une p\u00e9riodicit\u00e9 et des \u00e9v\u00e9nements d\u00e9clencheurs maintiennent la politique \u00e0 jour.<\/li>\n<\/ol>\n<h2>Mettre en \u0153uvre la politique approuv\u00e9e<\/h2>\n<p>Folderit aide \u00e0 organiser les documents dans des dossiers avec des m\u00e9tadonn\u00e9es, \u00e0 g\u00e9rer les acc\u00e8s, \u00e0 faire approuver une politique ou confirmer sa lecture, et \u00e0 appliquer des actions de conservation configur\u00e9es. Gardez le calendrier approuv\u00e9 distinct des param\u00e8tres du logiciel pour relier chaque r\u00e8gle \u00e0 son fondement.<\/p>\n<p>Pour les \u00e9tapes pratiques, y compris les champs de date de d\u00e9but, l&#8217;h\u00e9ritage des dossiers et les exceptions de fichiers, suivez notre <a href=\"https:\/\/www.folderit.com\/blog\/best-practices-for-document-retention-in-a-document-management-system\/\">guide de mise en \u0153uvre de la conservation des documents<\/a>. V\u00e9rifiez le r\u00e9sultat avec un petit ensemble de tests avant d\u2019activer de larges actions automatis\u00e9es.<\/p>\n<p>Pour la configuration Folderit, le <a href=\"https:\/\/www.folderit.com\/knowledge-base\/retention-automation\/\">guide d&#8217;automatisation de la r\u00e9tention<\/a> d\u00e9crit les dates de d\u00e9but et les actions de fin. Dans les plans publics actuels, l&#8217;automatisation de la r\u00e9tention est disponible sur Medium et Tailor. V\u00e9rifiez la port\u00e9e de l&#8217;\u00e9l\u00e9ment et du dossier, le champ de date choisi et toutes les exceptions au niveau du fichier avant l&#8217;activation. Une r\u00e8gle de dossier ne configure pas automatiquement une r\u00e8gle de sous-dossier distincte.<\/p>\n<p>Ne pr\u00e9sumez pas qu\u2019une instruction de pr\u00e9servation suspend automatiquement chaque r\u00e8gle logicielle. Identifiez les enregistrements concern\u00e9s, contr\u00f4lez leurs param\u00e8tres de conservation et leur acc\u00e8s, enregistrez l&#8217;exception et v\u00e9rifiez que l&#8217;\u00e9limination ordinaire ne peut pas les supprimer. Appliquez \u00e9galement le processus approuv\u00e9 \u00e0 d\u2019autres syst\u00e8mes, exportations et sauvegardes.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>D\u00e9finissez responsabilit\u00e9s, dur\u00e9es, \u00e9v\u00e9nements d\u00e9clencheurs et \u00e9limination. Un mod\u00e8le adaptable et 14 points pour v\u00e9rifier votre politique de conservation.<\/p>\n","protected":false},"author":25,"featured_media":89653,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1021],"tags":[],"class_list":["post-92412","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-non-classifiee"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.7.1 (Yoast SEO v25.7) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Conservation des documents : mod\u00e8le de politique | Folderit<\/title>\n<meta name=\"description\" content=\"D\u00e9finissez responsabilit\u00e9s, dur\u00e9es, \u00e9v\u00e9nements d\u00e9clencheurs et \u00e9limination. 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