{"id":283,"date":"2016-03-05T16:47:04","date_gmt":"2016-03-05T14:47:04","guid":{"rendered":"http:\/\/blog.folderit.com\/et\/?p=283"},"modified":"2018-02-03T16:14:49","modified_gmt":"2018-02-03T14:14:49","slug":"mis-on-dokumendihaldus","status":"publish","type":"post","link":"https:\/\/www.folderit.com\/et\/blog\/mis-on-dokumendihaldus\/","title":{"rendered":"Mis on dokumendihaldus? (Tiiu-Reet K\u00f5rven)"},"content":{"rendered":"
\"Mis

Dokumendihaldust reguleerib standard EVS-ISO 15489 :2004<\/p><\/div>\n

Dokumendihaldus<\/a> on \u00fcks juhtimise funktsioonidest, juhtimise tugifunktsioon, <\/strong>mille \u00fclesanne on toetada organisatsiooni tegevusi. Dokumendihaldus peab tagama dokumentide autentsuse, usaldusv\u00e4\u00e4rsuse, terviklikkuse ja kasutatavuse.<\/p>\n

Dokumendihalduse standard EVS-ISO 15489 :2004<\/a> esitab n\u00f5uded, mida organisatsioonil tuleb j\u00e4lgida dokumendihalduse korraldamisel ja dokumendis\u00fcsteemi<\/strong> v\u00e4ljat\u00f6\u00f6tamisel.<\/p>\n

Organisatsiooni juht<\/strong><\/h3>\n

vastutab<\/strong><\/p>\n

    \n
  • dokumendihalduse poliitika, strateegia ja tulemuste eest,<\/li>\n
  • dokumendis\u00fcsteemi v\u00e4ljat\u00f6\u00f6tamise eest;<\/li>\n<\/ul>\n

    kehtestab <\/strong><\/p>\n

      \n
    • dokumendis\u00fcsteemi alusdokumendid<\/li>\n
    • asjaajamiskorra ja<\/li>\n
    • dokumentide loetelu (liigitusskeemi);<\/li>\n<\/ul>\n

      m\u00e4\u00e4rab <\/strong><\/p>\n

        \n
      • dokumendihalduse korraldamise eest vastutava ja aruandva isiku.<\/li>\n<\/ul>\n

        Dokumendihalduse korraldaja<\/h3>\n

        koordineerib dokumendi eluk\u00e4iku:<\/p>\n

          \n
        • loob dokumentide loetelu (liigitusskeemi),<\/li>\n
        • korraldab dokumentide registreerimist,<\/li>\n
        • j\u00e4lgib dokumentide juurdep\u00e4\u00e4supiiranguid,<\/li>\n
        • j\u00e4lgib dokumentide t\u00e4itmise t\u00e4htaegu,<\/li>\n
        • j\u00e4lgib asjaajamiskorra j\u00e4rgimist organisatsiooni t\u00f6\u00f6tajate poolt,<\/li>\n
        • j\u00e4lgib dokumenteerimist organisatsioonis ( keeleliselt ja tehniliselt korrektsete\u00a0dokumentide vormistamine, dokumendimallide loomine),<\/li>\n
        • t\u00f6\u00f6tab dokumendihalduss\u00fcsteemiga (DHS),<\/li>\n
        • teeb\/korraldab arhiivit\u00f6\u00f6d (dokumentide s\u00e4ilitamise n\u00f5uete j\u00e4lgimine, arhivaalide\u00a0loetelu koostamine, dokumentide n\u00f5uetekohane h\u00e4vitamine),<\/li>\n
        • konsulteerib (kolleegide n\u00f5ustamine, koolitusvajaduse uurimine, koolituse\u00a0l\u00e4biviimine).<\/li>\n<\/ul>\n

          Organisatsiooni t\u00f6\u00f6taja<\/strong><\/h3>\n

          on vastutav ja aruandekohustuslik oma tegevuse t\u00e4pse ja t\u00e4ieliku dokumenteerimise\u00a0eest, t\u00e4idab asjaajamiskorras ja dokumentide loetelus\/liigitusskeemis s\u00e4testatud\u00a0n\u00f5udeid.<\/p>\n

          \"dokumendihaldus\"Organisatsiooni dokumendihalduse korraldamisel tuleb juhinduda:<\/h3>\n
            \n
          • kehtivast seadusandlusest, standarditest, juhistest ja<\/li>\n
          • organisatsiooni vajadustest.<\/li>\n<\/ul>\n

            Dokumendihalduse keskne osa on dokumendi eluk\u00e4igu<\/strong> kontseptsioon. S\u00f5ltumata teabekandjast l\u00e4bib dokument alates oma loomisest kuni h\u00e4vitamiseni v\u00f5i arhiiviasutusse andmiseni rea etappe.<\/p>\n

            Eristatakse kolme etappi:<\/strong><\/p>\n

              \n
            • aktiivne, <\/strong>dokumentides sisalduvat teavet kasutatakse aktiivselt \u00fclesannete t\u00e4itmisel ja tehingute t\u00f5endamisel. Dokumente hoitakse reeglina t\u00f6\u00f6ruumides;<\/li>\n
            • v\u00e4heaktiivne, <\/strong>dokumentides sisalduva teabe kasutussagedus on kahanenud. Dokumendid arhiveeritakse;<\/li>\n
            • mitteaktiivne, <\/strong>dokumentides sisalduva teabe kasutamissagedus on v\u00e4ga v\u00e4ike v\u00f5i puudub \u00fcldse. Dokumendid h\u00e4vitatakse v\u00f5i antakse arhiiviasutusele \/ hoitakse ise.<\/li>\n<\/ul>\n

              Igas etapis toimuvad dokumendiga teatud toimingud:<\/p>\n

              Dokumendi planeerimine
              \n<\/strong><\/h3>\n

              Otsus dokumendi loomisest v\u00f5i loomata j\u00e4tmisest. Planeerimine v\u00e4ldib informatsiooni korduvat talletamist erinevates dokumentides. Teatud informatsioon j\u00e4\u00e4dvustatakse alati konkreetses dokumendiliigis. Dokumendihaldus algab hetkest, kui planeeritakse luua dokument;<\/p>\n

              Dokumendi loomine\/saamine<\/strong><\/h3>\n

              Loomine h\u00f5lmab dokumendi eeln\u00f5u\/kavandi koostamist ja vormistamist, n\u00f5utavate protseduuride l\u00e4bimist juriidilise j\u00f5u tagamiseks.\u00a0Saabunud dokument vaadatakse l\u00e4bi ja m\u00e4\u00e4ratakse registreerimise vajalikkus;<\/p>\n

              Dokumendi h\u00f5lmamine dokumendis\u00fcsteemi<\/strong><\/h3>\n

              Registreeritakse \u00fclesannete t\u00e4itmisel loodud\/saadud dokumendid. Registreerimine t\u00f5endab dokumendi olemasolu, v\u00f5imaldab juurdep\u00e4\u00e4su dokumendile ja selle menetlemise j\u00e4lgimise;<\/p>\n

              Dokumendi liigitamine ja s\u00e4ilitust\u00e4htaja m\u00e4\u00e4ramine<\/strong><\/h3>\n

              Toimub koosk\u00f5las dokumentide loeteluga\/liigitusskeemiga;<\/p>\n

              Dokumendi menetlemine<\/strong><\/h3>\n

              Menetlemise k\u00e4igus tuleb tagada kontroll dokumendi autentsuse ja terviklikkuse s\u00e4ilimise \u00fcle. Dokument peab olema k\u00e4ttesaadav neile, kellele see vajalik on ja k\u00e4ttesaamatu neile, kellel selleks \u00f5igused puuduvad;<\/p>\n

              Dokumendi liikumise j\u00e4lgimine dokumendis\u00fcsteemis<\/strong><\/h3>\n

              Dokumendi organisatsiooni sisene liikumine peab olema pidevalt j\u00e4lgitav. Informatsioon peab olema reaalajas k\u00e4ttesaadav, dokumendi asukoht peab olema teada;<\/p>\n

              Dokumentide \u00fcleandmine s\u00e4ilitamiseks<\/strong><\/h3>\n

              Eluk\u00e4igu aktiivsest etapist v\u00e4ljunud dokumendid arhiveeritakse. S\u00e4ilitamisele kuuluvad juriidilist j\u00f5udu omavad dokumendid, millega on v\u00f5imalik midagi t\u00f5estada. Dokumentide, olemi kindlaks tegemiseks ja neile juurdep\u00e4\u00e4su tagamiseks koostatakse arhivaalide loetelu\/dokumentide terviklik nimekiri;<\/p>\n

              Dokumentide h\u00e4vitamine <\/strong><\/h3>\n

              Dokumendid, mille s\u00e4ilitust\u00e4htaeg on m\u00f6\u00f6das ja kasutusvajadus on l\u00f5ppenud h\u00e4vitatakse h\u00e4vitamisakti alusel. Kui kasutusvajadus pole l\u00f5ppenud tuleb s\u00e4ilitust\u00e4htaega pikendada.<\/p>\n

              Dokumendi eluk\u00e4ik n\u00f5uab j\u00e4rjepidevat juhtimist ja reeglite kehtestamist. Selleks tuleb v\u00e4lja t\u00f6\u00f6tada organisatsioonile sobiv dokumendis\u00fcsteem. <\/strong>Dokumendis\u00fcsteemi v\u00e4ljat\u00f6\u00f6tamise eest v<\/strong>astutab organisatsiooni juht.<\/strong><\/p>\n

              Dokumendis\u00fcsteemi toimimiseks kehtestab organisatsiooni juht dokumendihalduse alusdokumendid:<\/strong><\/p>\n

                \n
              • asjaajamiskorra<\/strong> (m\u00e4\u00e4rab dokumendi eluk\u00e4igu iga etapi jaoks toimingute teostamise viisi, vastutuse ja kontrolli, n\u00e4iteks dokumentide vormistamise n\u00f5uded, registreerimise n\u00f5uded, juurdep\u00e4\u00e4supiirangute rakendamise jne) ja<\/li>\n
              • dokumentide loetelu\/ liigitusskeemi <\/strong>(organisatsiooni tegevuse k\u00e4igus loodavate ja\u00a0\u00a0\u00a0\u00a0 saadavate dokumentide planeerimiseks, liigitamiseks ja s\u00e4ilitust\u00e4htaegade m\u00e4\u00e4ramiseks).<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

                Dokumendihaldus on \u00fcks juhtimise funktsioonidest, juhtimise tugifunktsioon, mille \u00fclesanne on toetada organisatsiooni tegevusi. Dokumendihaldus peab tagama dokumentide autentsuse, usaldusv\u00e4\u00e4rsuse, terviklikkuse ja kasutatavuse.<\/p>\n","protected":false},"author":11,"featured_media":306,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-283","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-dokumendihaldus"],"acf":[],"yoast_head":"\nMis on dokumendihaldus? 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